Procurement & Vendor Compliance Specialist

Binghamton University; City of Binghamton (NY); On-site; USD 59,000 - 72,000; Full time

Job summary

Binghamton University seeks a Budget Title: Senior Staff Assistant to support procurement operations in a full-time role. The position focuses on reviewing high-value purchase orders, ensuring documentation, and coordinating with departments to meet NYS requirements.

The role requires a Bachelor's degree, strong Microsoft Office skills, and excellent communication. Candidates should be organized, able to prioritize work, and work well independently.

Qualifications

• Bachelor's degree required.
• Experience using Microsoft Office.
• Strong written and verbal communication.
• Excellent organizational skills.
• Ability to prioritize workload independently.

Responsibilities

• Review all purchase orders over $2,500 and coordinate with departments on procedures.
• Ensure quotes, bids and backup documentation are submitted before approval.
• Oversee Purchase Order creation process.
• Be the point person for vendor responsibility for procurements over $100,000 and manage related vendor forms.
• Perform vendor responsibility on all sub-contractors over $100,000.
• Ensure tangible asset procurements over $10,000 are correctly entered for tagging.
• Backup for review and approval of all purchase orders under $2,500.
• Develop training materials and speak at training sessions for departments.

Skills

Microsoft Office

Communication skills

Organizational skills

Prioritization

Independent work

Education

Bachelor's degree

Business-related degree (preferred)

Job description

Binghamton University seeks a Budget Title: Senior Staff Assistant to support procurement operations in a full-time role. The position focuses on reviewing high-value purchase orders, ensuring documentation, and coordinating with departments to meet NYS requirements.

The role requires a Bachelor's degree, strong Microsoft Office skills, and excellent communication. Candidates should be organized, able to prioritize work, and work well independently.