Procurement Systems Specialist (Zip & NetSuite)

Onebrief; United States; Hybrid; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

Onebrief is hiring a Procurement Specialist to manage day-to-day procurement operations, clean vendor contracts, and keep Zip as the single source of truth for records. You will configure renewals and work with NetSuite to ensure accurate spend data across the organization.

You’ll partner with IT, GRC, and Legal to maintain records and train teams on procurement policies, aiming to streamline workflows in a fast-moving environment.

Qualifikationen

• 2–4 years of experience in corporate indirect procurement, purchasing, or finance operations.
• Hands-on Zip or similar procurement platform experience (Coupa, Airbase, Procurify) preferred.
• Working knowledge of NetSuite and how it connects with procurement and accounts payable.
• Experience supporting budgeting, forecasting, or spend tracking.
• Comfort working through messy, unstructured data (contract cleanup, record audits).
• Ability to train and communicate policy clearly to non-procurement stakeholders.
• The ability to work independently, manage details, and build strong relationships across the company.

Aufgaben

• Locate, audit, and upload executed vendor contracts into Zip, ensuring every active vendor record is complete and accurate.
• Populate vendor records with metadata (contract terms, renewal dates, owners, spend category, etc.) and configure the renewal module in Zip for automatic tracking.
• Support the procurement process end to end: purchase requests, approvals, purchase orders, and vendor onboarding.
• Handle day-to-day procurement requests and vendor negotiations.
• Maintain complete, current vendor records in Zip, including executed contracts, W-9s, and other required documentation.
• Track upcoming contract renewals and reach out to business units ahead of deadlines to start renewal processes.
• Keep vendor contract, licensing, and compliance records current in partnership with IT, GRC and Legal.
• Train and support the broader org on procurement policies and Zip usage to drive adoption and policy adherence.
• Continuously optimize Zip workflows for fast, clear procurement requests.

Jobbeschreibung

Onebrief is hiring a Procurement Specialist to manage day-to-day procurement operations, clean vendor contracts, and keep Zip as the single source of truth for records. You will configure renewals and work with NetSuite to ensure accurate spend data across the organization.

You’ll partner with IT, GRC, and Legal to maintain records and train teams on procurement policies, aiming to streamline workflows in a fast-moving environment.