PROCUREMENT SUPERVISOR

Encompass Community Supports; Madison (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid holidays

PTO days

Retirement plan

Training opportunities

Life Insurance

Health Savings Plan

Flexible Savings Plan

Employee Assistance Program

Job summary

Encompass Community Supports is seeking a Procurement Supervisor to oversee the creation and management of formal bids and contracts, lead procurement processes for goods and services, and supervise purchasing staff. The role requires an associate degree and at least five years of purchasing experience, with strong knowledge of procurement laws and contract writing.

The organization emphasizes PSLF and NHSC loan repayment eligibility, competitive benefits, and a 37.5-hour work week for full-time

Qualifications

• Associate degree or higher in business management or related field.
• Minimum 5 years of purchasing and contracting experience with various services and goods.
• Knowledge of public procurement laws and contract writing.

Responsibilities

• Lead bid processes including Invitations for Bids and Requests for Proposals.
• Generate and manage purchase orders and procurement records for audits.
• Supervise purchasing staff and review procurement logs.
• Maintain vendor contracts and equipment/service agreements.
• Ensure compliance with risk management and insurance requirements.

Skills

Vendor management

Bidding & contracting

Policy compliance

Staff supervision

MS Office/Word/Excel

Education

Associate’s degree in business management or higher

5 years purchasing/ contracting experience

Tools

MS Office

Excel

Job description

FLSA Status: Exempt
Encompass Community Supports, formerly known as Rappahannock Rapidan Community Services (RRCS) is hiring a Procurement Supervisor. Encompass Community Supports is a Virginia State community services organization that improves the quality of life in Culpeper, Fauquier, Madison, Orange, and Rappahannock Counties by providing comprehensive mental health, substance use, developmental disability, housing, children’s, and aging services. As an organization of almost 400 employees and more than 80 programs, we lead with integrity and excellence and embrace collaboration, accountability, and innovation to respond to the ever-changing needs of our community.
Our non-profit organization qualifies for the Public Service Loan Forgiveness (PSLF) program, allowing eligible employees to potentially receive student loan forgiveness.ECS is also a registered site for the National Health Service Corps (NHSC) Loan Repayment plan.
Our benefits are highly competitive and include:

• Low employee cost Medical, Dental and Vision Insurances
• 13 paid holidays annually
• 17 PTO days
• Enrollment in VA State pension and retirement plan
• Employee training and educational opportunities
• Paid Life Insurance
• Health Savings Plan
• Flexible Savings Plan
• Employee Assistance Program

At Encompass Community Supports, our full-time employees work 37.5 hours weekly.
Our Procurement Supervisor purchases and contracts services, supplies, materials and equipment; work is performed under general supervision; supervision is exercised over personnel.

ESSENTIAL FUNCTIONS:

• Initiates, composes, and oversees formal Invitation for Bids and Requests for Proposals.This includes goods, services, professional services, small construction/renovation projects. Includes selection of procurement method and seeing procedure finalized with a contract.Handles small dollar bidding and proposals from beginning to award.
• Generates purchase orders, maintains procurement records including purchase orders, request for proposals, invitation for bids, contracts, appeals and other pertinent information for audit purposes, Freedom of Information Act, vendor list and data for management and budget decisions. Solves Accounts Payable/procurement issues.
• Handles all deliveries, large and small.
• Maintains maintenance contracts for copiers, telephone systems, fire sprinkler systems, fire hood system. Handle or advise equipment upgrades as needed.Communicates directly with VITA on new equipment/lines and equipment/line repair.
• Supervises purchasing assistant and procurement specialist in tasks and reviewing logs being maintained.
• Remains current on risk management issues; completes yearly insurance applications for agency general liability professional liability, worker's compensation, automobile, directors and officers, property, inland marine and boiler insurance; assists with coverage changes and claim filing, if needed.
• Coordinates program moves by closing, reopening locations or opening new locations, moving vendors, purchasing functions, start-up or transfers utilities; maintains facility log documenting utilities, telephone lines and rental information.
• Reviews, recommends and updates procurement policies and procedures.

OTHER FUNCTIONS:

• Performs related tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of business methods, markets and purchasing practices; thorough knowledge of the laws relating to public purchasing; ability to write clear and concise contracts and specifications; thorough knowledge of various grades and qualities of a variety of materials, supplies and equipment used; thorough knowledge of standard office procedures, practices and equipment; ability to plan and review the work of office staff in performing varied procurement functions; ability to express ideas effectively both orally and in writing; ability to establish and maintain effective working relationships with associates, vendors and the general public; knowledge of MS Office, to include Word and Excel.

EDUCATION AND EXPERIENCE:

Required:

• Associate’s degree in business management or higher.
• At least 5 years of experience in purchasing and contracting a variety of services, supplies, materials and equipment.

Preferred:

• Virginia Contracting Officer (VCO) certification and/or Certified Professional Public Buyer (CPPB).
• Previous Supervisory Experience

PHYSICAL REQUIREMENTS:

• This work requires moderate physical effort working regularly with lightweight materials and occasionally with heavy weight materials (over 60 pounds).

SPECIAL REQUIREMENTS:

• Attends training and maintains certifications as required by the Agency and regulatory guidelines.

Employment with Encompass Community Supports is contingent upon the successful completion of our background check process (criminal, DMV, education, drug screening, reference check, DSS, OIG and SAM).
To contact HR regarding this job posting, please email [e-mail]

Encompass Community Supports is an Equal Opportunity Employer