ACCOUNTS PAYABLE SPECIALIST

Encompass Community Supports (d/b/a formerly Rappahannock-Rapidan Community Services Board); Madison (WI); Vor Ort; USD 40.000 - 58.000; Vollzeit

Benefits dieser Stelle

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

PTO

Pension Plan

Training Opportunities

Life Insurance

Health Savings Plan

Flexible Spending Plan

Employee Assistance Program

Zusammenfassung

Encompass Community Supports is hiring an Accounts Payable Specialist to process agency bills, code them to funds, and manage vendor data in the accounting system. The role supports the Accounting Department and executes tasks under supervision in a nonprofit setting.

We offer competitive benefits and a 37.5-hour workweek. Applicants must meet the background check requirements and have at least one year of AP experience.

Qualifikationen

• High School diploma or equivalent.
• At least one year of accounts payable experience.
• Employment contingent on background check (criminal, DMV, education, drug screening, reference check, OIG and SAM).

Aufgaben

• Prepares agency bills for payment (opens mail, sorts, and gets approvals).
• Codes bills to funds, aligning with the agency's budget.
• Assigns batch numbers, enters bills into system, ensures tapes balance.

Kenntnisse

Accounting knowledge

MS Office

Accounts payable

Vendor management

Analytical skills

Ausbildung

High School diploma

Tools

Accounting software

Jobbeschreibung

Encompass Community Supports, formerly known as Rappahannock Rapidan Community Services (RRCS) is hiring an Accounts Payable Specialist. Encompass Community Supports is a Virginia State community services organization that improves the quality of life in Culpeper, Fauquier, Madison, Orange, and Rappahannock Counties by providing comprehensive mental health, substance use, developmental disability, housing, children’s, and aging services. As an organization of almost 400 employees and more than 80 programs, we lead with integrity and excellence and embrace collaboration, accountability, and innovation to respond to the ever-changing needs of our community.
Our non‑profit organization qualifies for the Public Service Loan Forgiveness (PSLF) program, allowing eligible employees to potentially receive student loan forgiveness.ECS is also a registered site for the National Health Service Corps (NHSC) Loan Repayment plan.
Our benefits are highly competitive and include:

• Low employee cost Medical, Dental and Vision Insurances
• 13 paid holidays annually
• 17 PTO days
• Enrollment in VA State pension and retirement plan
• Employee training and educational opportunities
• Paid Life Insurance
• Health Savings Plan
• Flexible Savings Plan
• Employee Assistance Program

At Encompass Community Supports, our full-time employees work 37.5 hours weekly.
Our Accounts Payable Specialist processes accounts payable and related records; work is performed under regular supervision.

SOME OF THE RESPONSIBILITES:

• Prepares Agency bills for payment (opens mail, sorts, and gets approvals).
• Codes bills to various funds, ensuring codes line up with the agency's budget.
• Assigns batch numbers, keys bills into system, ensures tapes balance.
• Types manual checks and prepare supporting data.
• Assigns new vendor numbers, enters vendor information into computer, gathers all necessary tax information for 1099 purposes.
• Prepares 1099 reports and 1096 filing to the IRS.
• Stuffs and prepares checks for distribution, ensures vendor payments paid via automatic withdrawal are processed properly.
• Researches statement discrepancies, responds to questions regarding billing problems.
• Updates and ensures accuracy of existing vendor files, purchase orders, and ongoing payments/contracts.
• Tracks and reports difficulties with payments for travel and large vendors with multiple users.
• Provides requested materials and support needed for the annual audit.
• Maintains financial information, files and records.
• Provides various office support to Accounting Department and F&A division including backup on Group Home bill payments.
• Performs related tasks as required.
• Attends training and maintains certifications as required by the Agency and regulatory guidelines.

KNOWLEDGE, SKILLS AND ABILITIES:

• Thorough knowledge of accounting terminology, methods, procedures and equipment.
• General knowledge of standard office procedures, practices and equipment.
• General knowledge of accounting principles and related data processing equipment.
• General knowledge of and ability to use spreadsheets for information analysis.
• Ability to post accounts and to perform mathematical computations with speed and accuracy.
• Ability to establish and maintain effective working relationships with associates.
• Knowledge of MS Office, to include Word and Excel.

REQUIRED QUALIFICATIONS:

• High School diploma or equivalent
• At least one year of experience in accounts payable, cost accounting and/or other accounting work.
• Employment with Encompass Community Supports is contingent upon the successful completion of our background check process (criminal, DMV, education, drug screening, reference check, DSS, OIG and SAM).

PREFERRED QUALIFICATIONS:

• Computerized bookkeeping programs are preferred.

PHYSICAL REQUIREMENTS:

• This work requires light physical effort working almost exclusively with lightweight materials (up to 25 pounds)

Encompass Community Supports is an Equal Opportunity Employer.