PROCUREMENT & SPECIFICATIONS SPECIALIST III (SR-20) [1 vacancy]

City and County of Honolulu; Hawaii; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Generous time off

Comprehensive health coverage

Retirement plan

Career development

Job summary

The City and County of Honolulu seeks a Procurement & Specifications Specialist III in Honolulu. This role performs moderately difficult procurement duties involving complex goods, services, and construction, ensuring compliance with specifications and procurement rules.

You will review specifications, assist divisions with revisions, draft bid documents, and advise on vendor qualifications. A bachelor's degree or equivalent and one year of technical purchasing experience are required, with

Qualifications

• One year of technical experience in centralized purchasing and standards and specifications development activities.
• Knowledge of governmental purchasing principles and City's Purchasing Division policies.
• Knowledge of commodity and purchasing specifications.
• Ability to evaluate market conditions and price trends.
• Ability to establish and maintain good working relationships with vendors.

Responsibilities

• Review specifications and scopes of work for procurement compliance; assist divisions with revisions.
• Review solicitation provisions and recommend changes.
• Assist divisions with planning and preparing professional services solicitations.
• Review vendor qualifications and evaluation summaries.
• Draft bid rejection letters for nonresponsive bids.

Skills

Centralized purchasing knowledge

Vendor relations

Specifications drafting

Analytical thinking

Regulatory compliance

Education

Bachelor's degree or equivalent in business/public administration

Job description

“Help Protect Hawaii’s Most Precious Resource Through Strategic Procurement.”

The Honolulu Board of Water Supply, Executive Support Office, is seeking a Procurement & Specifications Specialist III in Honolulu. This position independently performs moderately difficult procurement duties involving moderately technical and complex goods, services, and construction.

What You Will Do:

• Review specifications and scopes of work for procurement compliance and accurate descriptions of goods, services, and construction; assist divisions with necessary revisions.
• Review solicitation provisions and recommend changes.
• Assist divisions with planning and preparing professional services solicitations.
• Review and advise on vendor qualifications and evaluation summaries.
• Draft bid rejection letters for nonresponsive bids.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e‑mail account;
• verify your e‑mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e‑mail notices;
• check your spam folders; and
• add [e-mail] and [e-mail] to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non‑citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field.

Substitution

Work experience may be substituted for a bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.

For example:

• 1. Four years of professional work experience, in any occupation, may substitute for a general bachelor's degree.
• 2. Four years of general work experience (does not need to be professional level experience) in strategic purchasing or procurement activities may substitute for a general bachelor's degree.

The education requirement must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at an accredited college/university in the United States. In order to receive credit for the education, proper documentation, e.g., a foreign credential evaluation (FCE), must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Education Verification

If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application.

As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

EXPERIENCE REQUIREMENT

One (1) year of technical experience in centralized purchasing and standards and specifications development activities.

• Knowledge of principles and practices used in governmental purchasing, and pertinent policies and procedures of the City's Purchasing Division.
• Knowledge of purpose and format of commodity and purchasing specifications.
• Knowledge of various types of commodities and services and their sources of supply.
• Knowledge of interviewing techniques.
• Knowledge of research principles, techniques and methods.
• Ability to apply the principles, methods and techniques used in centralized purchasing and in establishing commodity and service standards and specifications.
• Ability to evaluate the quality and suitability of commodities and services.
• Ability to evaluate market conditions and price trends.
• Ability to interpret and apply pertinent policies, laws, rules and regulations.
• Ability to research data on various commodities and services.
• Ability to establish and maintain good working relationships with vendors, technical consultants and operating agencies.

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or you receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.