PROCUREMENT & SPECIFICATIONS SPECIALIST II

City and County of Honolulu; Hawaii; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Vacation and sick leave

Health coverage

Retirement plan

Career development

Job summary

Honolulu Board of Water Supply is seeking a Procurement & Specifications Specialist II to join its centralized purchasing team in Honolulu. The role focuses on professional procurement, developing specifications for goods, services, and construction, and ensuring compliance with laws and policies.

You will review solicitations, respond to inquiries, evaluate bids, and guide vendors while managing contract administration and performance.

Qualifications

• Requires a bachelor’s degree or equivalent experience; substitution allowed year-for-year for degrees.
• Knowledge of economics, supply and demand, purchasing, and specifications development.
• Familiarity with evaluating commodities, services and market trends.
• Ability to develop and revise specifications for purchases and contracts.
• Ability to manage vendor communications and respond to inquiries.

Responsibilities

• Assist in reviewing and preparing solicitations for goods, services, construction, and land leases.
• Provide guidance to vendors by responding to inquiries and clarifying bid requirements.
• Receive and evaluate bid quotations and prepare award documents with justification.
• Oversee administration of executed contracts to ensure compliance and resolve performance issues.
• Perform other related duties as required for the role.

Skills

Economics basics

Supply and demand

Purchasing

Specifications development

Interviewing techniques

Market research

Vendor relations

Education

Bachelor's degree in business/public administration

Experience substitution for degree allowed

Job description

Position Information

"Make an Impact Through Public Procurement"

The Honolulu Board of Water Supply, Office of the Manager and Chief Engineer, is seeking a Procurement & Specifications Specialist II to join its centralized purchasing team in Honolulu. In this role, you will perform professional procurement work and develop specifications for a wide variety of goods, services, and construction projects. You will play a key role in supporting the Board of Water Supply's procurement program by ensuring procurements are conducted efficiently, competitively, and in compliance with applicable laws, policies, and procedures.

What You Will Do

• Assist in reviewing and preparing solicitations for goods, services, construction, and land lease contracts.
• Provide guidance to vendors by responding to inquiries and clarifying bid requirements.
• Receive and evaluate bid quotations, recommend contract awards with appropriate justification, and prepare and issue award documents upon approval.
• Oversees administration of executed contracts to ensure compliance and resolution of performance issues.
• Perform other related duties as required for the role.

Benefits

• Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more!

View details about all our available benefits by visiting https://www.honolulu.gov/dhr/benefits/.

Additional Job Information

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Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

Education Requirement

Equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field.

Substitution: Work experience may be substituted for a bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.

For Example

• Four years of professional work experience, in any occupation, may substitute for a general bachelor's degree.
• Four years of general work experience (does not need to be professional level experience) in purchasing or procurement may substitute for a general bachelor's degree.

Education obtained outside of the United States must be comparable to a degree earned at an accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Education Verification : Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Experience Requirement

Six (6) months of technical experience in centralized purchasing and standards and specifications development activities.

Such Experience Must Have Demonstrated

• Knowledge of basic principles of economics, supply and demand, purchasing, and specifications development.
• Knowledge of common types of commodities and services and sources of supply.
• Knowledge of interviewing techniques.
• Knowledge of research principles, techniques and methods.
• Ability to evaluate the quality and suitability of commodities and services.
• Ability to prepare and revise commodity and service specifications for informal purchases.
• Ability to evaluate market conditions and price trends.
• Ability to establish and maintain good working relationships with vendors, technical consultants and operating agencies.

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.