Purchasing & Specifications Specialist IV - Honolulu, Oahu

Hawai`i State Judiciary Careers; Honolulu (HI); On-site; USD 60,000 - 80,000; Full time

Job summary

The Hawai`i State Judiciary is seeking a Purchasing & Specifications Specialist IV to oversee the procurement processes for complex governmental projects.

Key responsibilities include managing contracts, ensuring compliance with specifications, and collaborating with vendors. Candidates should possess a Bachelor’s degree and have two and a half years of specialized purchasing experience.

Qualifications

• Two and a half years of professional experience in purchasing.
• Experience drafting specifications for formal bids.
• Knowledge of bonding and insurance requirements.

Responsibilities

• Manage governmental purchasing and specifications development.
• Review, process, and procure contracts for services.
• Handle inquiries regarding the bidding process.

Skills

Understanding of purchasing resources

Knowledge of formal bidding procedures

Analytical skills

Education

Bachelor's degree in a relevant field

Job description

Recruitment Number 25-183JC, Purchasing & Specifications Specialist IV, SR-22, Honolulu.

Summary Of Duties Independently performs the full range and variety of work in governmental purchasing, standards and specifications development, and contracts procurement work for commodities and services that are highly technical and complex for programs within the Judiciary's centralized purchasing program; performs technical work in reviewing, processing and procuring contracts for capital improvement construction and professional services; and performs other related duties as assigned.

Minimum Qualification Requirements

Education Requirement: Bachelor's degree from an accredited college or university. Excess experience of the type and quality described below, or administrative, professional, technical or other responsible work which required a high level of analytical skills may be substituted for education on a year-for-year basis.

Specialized Experience Requirement: Two and one-half (2-1/2) years of responsible professional experience in purchasing which: 1) involved working with users and vendors in identifying, clarifying and specifying requirements of products; 2) included drafting specifications for formal bids and/or updating such specifications to ensure their currency and applicability; and 3) showed an understanding and use of common purchasing resources (e.g., catalogs, buyers' guides, etc.). Such experience must also have involved knowledge and application of documentation requirements for formal purchases, (e.g., bonding, indemnification, insurance, severability), formal bidding procedures (e.g., advertising, receipt and analysis of bids), and responding to inquiries regarding the bidding process.

Applicants for Purchasing and Specifications Specialist IV must have one (1) year of experience comparable in nature and scope to the work of the next lower level in the Judiciary (Purchasing and Specifications Specialist III).

Substitutions Allowed

• Satisfactory completion of all academic requirements from an accredited college or university for a Bachelor's degree with a major in purchasing or a degree in public or business administration with coursework equivalent to a major in purchasing may be substituted for one-half (½) year of the required specialized experience.
• Satisfactory completion of all academic requirements from an accredited university for a Master's degree in public or business administration may be substituted for one-half (½) year of the required specialized experience.
• Satisfactory completion of all academic requirements from an accredited university for a Master's degree with a major in purchasing or a Master's degree in public or business administration with coursework equivalent to a major in purchasing may be substituted for one (1) year of the required specialized experience.
• Satisfactory completion of all academic requirements for a degree in law (LLB, JD or equivalent) from an accredited school of law may be substituted for one-half (½) year of the required specialized experience.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to [e-mail], or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.

Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

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