PURCHASING TECHNICIAN II - OAHU

State of Hawai'i; Hawaii; On-site; USD 44,000 - 55,000; Full time

Job summary

The State of Hawai'i is seeking a Purchasing Technician II to purchase a broad range of goods, equipment, and materials for a state agency. The role includes independent purchasing work, handling formal and informal processes, and providing technical support in purchasing practices.

The position requires knowledge of purchasing laws, regulations, and policies, and may involve supervisory duties depending on the assignment. State employment offers comprehensive benefits and stability.

Qualifications

• Work experience showing ability to read, comprehend and apply written directions.
• Experience with basic arithmetic computations, including percentages.
• Good written and oral communication.
• Evidence of continuous part-time or unpaid work allowed (if applicable).
• Supervisory aptitude may be demonstrated by assignments with supervisory functions.

Responsibilities

• Purchases a wide variety of goods, equipment, supplies, materials, etc., for an organization independently.
• Supervises and participates in purchasing work as described for lower levels.
• Provides technical support in purchasing and applies purchasing laws, regulations and policies.
• Works with requestors and vendors to clarify requirements and terms.

Skills

Reading & comprehension

Basic arithmetic

Communication

Education

High school diploma or equivalent

Job description

Recruitment Number 26-0214

The immediate vacancyis with the Department of Human Services.

Salary: $3,900 to $4,933 per month (SR-13, Step C to I).

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

This class includes positions whose major responsibilities are in performing or supervising the purchasing for an agency or facility through informal means and who also provide technical support in purchasing. The work requires the application of a substantive knowledge of purchasing laws, regulations, policies and procedures and a practical knowledge of common business methods, terms and practices. Certain positions at the higher level may carry out formal purchasing for routine items.

Purchasing Technician II: Purchases a wide variety of goods, equipment, supplies, materials, etc., for an organization independently where the nature of purchases made requires substantial use of written requests for quotations or the preparation of specifications for routine formally advertised purchases; and/or supervises and participates in purchasing work as described at the next lower level; and performs other related duties as assigned.

To qualify, you must meet all of the following requirements:

LEGAL AUTHORIZATION TO WORK:

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Basic Experience Requirement:

Work experience which demonstrated the ability to read, comprehend and apply written directions, and perform basic arithmetic computations, including percentages. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis, but not necessarily on a full-time normal work basis. This requirement may also be met by graduation from high school, or equivalent.

General Experience:

TWO (2) YEARS of responsible work experience which demonstrated the ability to request information from others and to explain procedural requirements orally and in writing and which demonstrated knowledge/experience as described under A or B below or a combination of both:

• A. Experience which demonstrated the possession and application of a good working knowledge of governmental purchasing methods, laws, regulations, policies, procedures and requirements. Examples of qualifying experience include account clerical or pre-audit work which involved the examination of documents supporting governmental purchases (e.g., authorizations for purchases, requisitions, invoices, purchase orders, contracts, statewide central purchasing lists, etc.) for validity and accuracy and to ensure that proper procedures were followed and the preparation or review and approval of vouchers authorizing payments.
• B. Experience preparing and submitting requisitions for purchasing where the work involved all aspects of the following: (1) gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors, (2) obtaining information regarding prices and/or obtaining quotations, (3) writing up the requisition for submittal for purchasing, and (4) which demonstrated an understanding of purchasing policies, procedures and requirements.

Specialized Experience:

ONE (1) YEAR of responsible work experience in the purchasing of supplies, materials and equipment and/or services which demonstrated a knowledge of the methods and procedures of purchasing and which provided familiarity with regular business and trade practices in buying and selling such as selling terms and conditions, discounts, delivery scheduling and packing and packaging practices, various commercial sources of supply and comparative prices for a variety of goods and/or services. The experience must further have demonstrated the ability to use purchasing reference materials and to work effectively with requestors in clarifying and identifying the nature of goods and/or services required and with vendors to explain and clarify purchasing requirements and practices and to solve problems.

Non-Qualifying Experience:

Experience in the requisitioning of goods which did not involve information-gathering and writing as described under General Experience, above, is not qualifying. Experience in the authorization or review of payroll claims is not qualifying.

Supervisory Aptitude:

For some Purchasing Technician II positions, applicants must possess Supervisory Aptitude which is the demonstration of an aptitude for the performance of supervisory duties. Supervisory Aptitude may be demonstrated through completion of regular or special assignments involving responsibility for some supervisory functions; by serving as a group or team leader; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor stating the possession of interpersonal skill indicative of supervisory potential.

Substitutions Allowed:

Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements.

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.