Procurement Specialist — Strategic Sourcing & Vendors

Northbound Executive Search; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Northbound Executive Search is seeking a detail-oriented Procurement Specialist to join their team in downtown New York. This role supports day-to-day purchasing, works with vendors, manages purchase orders, and ensures goods and services are acquired efficiently and cost-effectively.

Responsibilities include vendor communications, obtaining quotes, PO processing, invoice resolution, and collaboration with Accounting, Finance, and Operations.

Qualifications

• 2+ years of procurement, purchasing, or vendor management experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong Excel and Microsoft Office skills.
• Experience working with purchase orders and procurement systems preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable working independently and communicating directly with vendors.

Responsibilities

• Manage the day-to-day procurement and purchasing process.
• Create, process, and track purchase orders.
• Communicate with vendors regarding pricing, orders, deliveries, and discrepancies.
• Obtain and compare vendor quotes and assist with vendor selection.
• Negotiate pricing and terms when appropriate.
• Maintain accurate vendor, purchasing, and contract records.
• Monitor orders to ensure timely delivery of goods and services.
• Resolve invoice, purchase order, and vendor discrepancies.
• Partner with Accounting, Finance, Operations, and other internal teams.
• Assist with vendor onboarding and maintain vendor documentation.
• Identify opportunities to improve purchasing processes and reduce costs.
• Prepare procurement reports and track spending as needed.

Skills

Procurement experience

Vendor management

Attention to detail

Communication skills

Tools

Excel

Microsoft Office

Job description

Northbound Executive Search is seeking a detail-oriented Procurement Specialist to join their team in downtown New York. This role supports day-to-day purchasing, works with vendors, manages purchase orders, and ensures goods and services are acquired efficiently and cost-effectively.

Responsibilities include vendor communications, obtaining quotes, PO processing, invoice resolution, and collaboration with Accounting, Finance, and Operations.