Procurement Specialist: P2P, Vendor Onboarding & ESOP

ITAC; Pennsylvania; On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

Health Insurance

401k & ESOP

Life Insurance

Disability insurance

Paid Time Off

Paid Holidays

Tuition Reimbursement

Professional Development

Wellness Program

Mentorship Program

Job summary

ITAC is seeking a Procurement Specialist in Pennsylvania to support procurement operations, resolve P2P invoice discrepancies, and manage vendor/subcontractor registration and documentation. You will work with Procurement, Project Management, Accounts Payable, and Finance to ensure accurate, timely, and compliant transactions.

Ideal candidates have 1+ year in procurement, experience with ERP/P2P, and strong attention to detail.

Qualifications

• College degree or related experience in business, supply chain, contracts management, construction management, engineering, accounting or related field, or equivalent work / industry experience preferred.
• Minimum 1 year experience in procurement, purchasing, construction project support, subcontract administration, accounts payable, vendor management, or related industrial construction support preferred.
• Experience with P2P, ERP, project accounting, procurement, or vendor management systems preferred

Responsibilities

• Own the investigation and resolution of P2P invoice discrepancies, including pricing, quantity, PO value, receiving, tax, duplicate invoice, and documentation issues.
• Reconcile invoices to Purchase Orders, Subcontracts, receiving records, and supporting documentation and coordinate corrective actions through closure.
• Support month-end and year-end closeout by prioritizing aged and outstanding invoice discrepancies.
• Coordinate Vendor/Subcontractor registration and onboarding, including collection and review of W-9, ACH, insurance, licensing, prequalification, and other required documentation.
• Maintain accurate vendor records, registration status, and supporting documentation within ITAC systems.
• Prepare and issue Purchase Orders and support Subcontract and procurement administration in accordance with ITAC procedures.
• Support RFP/RFQ activities, quotation review, vendor communication, expediting, and procurement reporting as assigned.
• Support P2P system utilization, user assistance, workflow questions, process improvements, and related training initiatives.
• Monitor compliance with Procurement policies, procedures, approvals, and contractual requirements.
• Provide responsive procurement support to Project Management, Accounts Payable, Finance, Operations, and other internal customers.
• Communicate professionally with vendors and subcontractors regarding registration, invoices, POs, and documentation.
• Assist with Procurement reporting, audits, KPI tracking, SOPs, and continuous improvement initiatives.

Skills

Attention to detail

Accountability

Communication

Discrepancy investigation

Excel

Word

P2P systems

ERP

Vendor management

Education

Bachelors degree or related experience

Tools

ERP

P2P

MS Office (Excel, Word)

Job description

ITAC is seeking a Procurement Specialist in Pennsylvania to support procurement operations, resolve P2P invoice discrepancies, and manage vendor/subcontractor registration and documentation. You will work with Procurement, Project Management, Accounts Payable, and Finance to ensure accurate, timely, and compliant transactions.

Ideal candidates have 1+ year in procurement, experience with ERP/P2P, and strong attention to detail.