Procurement Specialist

ITAC; Chester, Northern (VA, KY); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Health, Vision, and Dental Insurance

401k & ESOP

Life Insurance

Short & Long-Term Disability

Sick Time Off

Paid Time Off

Paid Holidays

Employee Assistance Program

Tuition Reimbursement

Professional Development

Wellness Program

Mentorship Program

Safety Incentive Program

24/7 Chaplain Care

Job summary

ITAC seeks a Procurement Specialist to support its procurement operations, including P2P invoice discrepancy resolution and vendor/subcontractor onboarding. You will work closely with Procurement, Project Management, Accounts Payable, Finance, vendors, and internal stakeholders to ensure accurate, timely, and well-documented transactions.

Ideal candidates have a college degree or related experience and at least 1 year in procurement or subcontract administration, with strong attention to detail

Qualifications

• College degree or related experience in business, supply chain, contracts management, construction management, accounting or related field.
• Minimum 1 year experience in procurement, purchasing, construction project support, subcontract administration, accounts payable, vendor management, or related industrial construction support preferred.
• Experience with P2P, ERP, project accounting, procurement, or vendor management systems preferred.

Responsibilities

• Own the investigation and resolution of P2P invoice discrepancies, including pricing, quantity, PO value, receiving, tax, duplicate invoice, and documentation issues.
• Reconcile invoices to Purchase Orders, Subcontracts, receiving records, and supporting documentation and coordinate corrective actions through closure.
• Support month-end and year-end closeout by prioritizing aged and outstanding invoice discrepancies.
• Coordinate Vendor/Subcontractor registration and onboarding, including collection and review of W-9, ACH, insurance, licensing, prequalification, and other required documentation.
• Maintain accurate vendor records, registration status, and supporting documentation within ITAC systems.
• Prepare and issue Purchase Orders and support Subcontract and procurement administration in accordance with ITAC procedures.
• Support RFP/RFQ activities, quotation review, vendor communication, expediting, and procurement reporting as assigned.
• Support P2P system utilization, user assistance, workflow questions, process improvements, and related training initiatives.
• Monitor compliance with Procurement policies, procedures, approvals, and contractual requirements.

Skills

Attention to detail

Accountability

Communication skills

Discrepancy investigation

MS Office

P2P/ERP systems

Multitasking

Vendor coordination

Education

College degree or related experience

Tools

ERP systems

Procurement software

Job description

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.

We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.

General Description of the Job (tasks, duties, roles, expectations):

The Procurement Specialist supports ITAC’s procurement operations with primary responsibility for P2P invoice discrepancy resolution and Vendor/Subcontractor registration and administration. The position works closely with Procurement, Project Management, Accounts Payable, Finance, vendors, subcontractors, and other internal stakeholders to ensure procurement transactions are accurate, timely, compliant, and properly documented. This role is well suited for a detail-oriented, accountable, and service-minded professional who can independently investigate issues, communicate effectively, and drive resolution.

Primary Duties & Responsibilities:

• Own the investigation and resolution of P2P invoice discrepancies, including pricing, quantity, PO value, receiving, tax, duplicate invoice, and documentation issues.
• Reconcile invoices to Purchase Orders, Subcontracts, receiving records, and supporting documentation and coordinate corrective actions through closure.
• Support month-end and year-end closeout by prioritizing aged and outstanding invoice discrepancies.
• Coordinate Vendor/Subcontractor registration and onboarding, including collection and review of W-9, ACH, insurance, licensing, prequalification, and other required documentation.
• Maintain accurate vendor records, registration status, and supporting documentation within ITAC systems.
• Prepare and issue Purchase Orders and support Subcontract and procurement administration in accordance with ITAC procedures.
• Support RFP/RFQ activities, quotation review, vendor communication, expediting, and procurement reporting as assigned.
• Support P2P system utilization, user assistance, workflow questions, process improvements, and related training initiatives.
• Monitor compliance with Procurement policies, procedures, approvals, and contractual requirements.

Secondary Duties & Responsibilities:

• Provide responsive procurement support to Project Management, Accounts Payable, Finance, Operations, and other internal customers.
• Communicate professionally with vendors and subcontractors regarding registration, invoices, POs, and documentation.
• Assist with Procurement reporting, audits, KPI tracking, SOPs, and continuous improvement initiatives.

External Customer Interface

Communicate with vendors, subcontractors, suppliers, and other external stakeholders regarding procurement processes, vendor registration, invoice discrepancies, and transactional requirements.

Internal Customer Interface

Establish clear expectations, provide timely support, and troubleshoot procurement, invoice, vendor, and P2P issues in alignment with project budget and schedule requirements.

Education and Experience:

• College degree or related experience in business, supply chain, contracts management, construction management, engineering, accounting or related field, or equivalent work / industry experience preferred.

• Minimum 1 year experience in procurement, purchasing, construction project support, subcontract administration, accounts payable, vendor management, or related industrial construction support preferred.

• Experience with P2P, ERP, project accounting, procurement, or vendor management systems preferred

Skills or Abilities:

• Exceptional attention to detail and accuracy.
• Strong accountability, organization, and follow-through.
• Professional written and verbal communication skills.
• Ability to investigate discrepancies and solve problems with a bias toward action.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Ability to learn and use P2P, ERP, and procurement systems.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Ability to work effectively with internal customers, vendors, and subcontractors.

• Health, Vision, and Dental Insurance
• 401k & ESOP
• Life Insurance
• Short & Long-Term Disability
• Sick Time Off
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Professional Development
• Wellness Program
• Mentorship Program
• Safety Incentive Program
• 24/7 Chaplain Care

Typical salary range for this position is $60,000 - $68,000.