Procurement Specialist II - CFO65028949

nc; North Carolina; Hybrid; USD 48,000 - 72,000; Full time

Job summary

The North Carolina Department of Natural and Cultural Resources (DNCR) is seeking a Procurement Specialist II to manage the Department's P-Card program, reconcile thousands of transactions, and ensure compliance with state policies.

This hybrid role reports to the Director of Procurement and involves IT solicitations, bid processes, and lease management, offering a stable government career in Raleigh.

Qualifications

• Demonstrated experience developing internal controls.
• Demonstrated experience establishing and maintaining effective working relationships with personnel and/or vendors.
• Demonstrated experience communicating effectively in verbal and/or written form.

Responsibilities

• Oversees reconciliation of P-cards and verifies transactions for the DNCR. Utilizes Bank of America Works and NCFS to resolve discrepancies.
• Conduces periodic compliance reviews and suggests corrective actions or process improvements.
• Analyzes reconciliation and audit results to identify errors and training needs; develops procedures and reports.
• Acts as backup to Assistant Director in DNCR IT solicitations initiation, preparation, and execution.
• Uses RFP, RFQ and IFB forms to meet procurement needs and protect the Department; manages bid processes and awards.
• Backups DNCR lease management following State Property Office guidelines; prepares and manages leases.

Skills

Internal controls

Vendor relations

Communication

Job description

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people's lives through education and stewardship of North Carolina's natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team.

Description of Work

The Department of Natural and Cultural Resources (DNCR) Budget and Finance Office is looking for a well-rounded Procurement Specialist ll. The Procurement Specialist II reports directly to the Director of Procurement and assists the Director of Procurement by serving as the Transaction Manager for the Department's Procurement Card (P-Card) Program.

Key Responsibilities

• Oversees the monthly reconciliation of more than 600 P-cards across (DNCR). Reviews and verifies all P-card transactions and fully reconciles P-card activity for the North Carolina Zoo and State Parks using the Bank of America Works system, ensuring strict compliance with state policies and internal procedures. Utilizes the NCFS (North Carolina Accounting System) system to identify unreconciled, incomplete, or potentially problematic transactions and coordinates with staff to resolve discrepancies in a timely and accurate manner. Originates and maintains comprehensive documentation files for all DNCR P-Cards to support program audits.
• Conducts periodic compliance reviews and sampling of P-Card transactions reconciled by other staff to assess adherence to DNCR P-Card policies and internal controls; identifies recurring errors or control concerns and recommends corrective action, training, or process improvements.
• Analyzes reconciliation and audit results to identify recurring errors, control gaps, training needs, and opportunities to improve or automate P-Card processes. Develops procedures, job aids, reports, and recommendations to improve accuracy, timeliness, compliance, and efficiency.
• Serves as backup to Assistant Director in initiation, preparation, and execution of DNCR Department-wide IT solicitations.
• Utilizes Requests for Proposal (RFP), Request for Quote (RFQ) and Invitation for Bid (IFB) forms to meet specific needs of the procurement and to protect Department pursuant to rules of the Department of Administration and the P&C, with the inclusion of performance measures to minimize risks to DNCR. Conducts the initiation, bid evaluation and selection, award recommendation, and execution of contracts.
• Serves as the backup for all DNCR leases in accordance with State Property Office (SPO) guidelines. Prepares, oversees, and manages leases as needed.

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $47,703-$72,100

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• Demonstrated experience developing internal controls.
• Demonstrated experience establishing and maintaining effective working relationships with personnel and/or vendors.
• Demonstrated experience communicating effectively in verbal and/or written form.

Position/Physical Requirements

Typical work schedule is Monday-Friday, 8-5.

This position is deemed eligible for hybrid telework under DNCR's Telework Policy.

Internal State Government Posting - Only current permanent and temporary NC State Government and/or University employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by G.S. 126 may apply.

This position is located at:

109 East Jones Street,
Raleigh, NC 27601