Administrative Specialist II - DPR60033148

nc; North Carolina; On-site; USD 41,000 - 57,000; Full time

Job summary

The North Carolina Department of Natural and Cultural Resources (DNCR) seeks an organized administrative professional to support the Deputy Director of Operations and Operations leadership. You will coordinate a broad range of office tasks across budget, personnel, purchasing, and records management, often with limited supervision.

Responsibilities include preparing reports and guidance, maintaining housing/state vehicle records, and prioritizing daily workflow for a large division.

Qualifications

• Demonstrated experience recording, compiling, summarizing, and analyzing data.
• Planning, prioritizing, organizing and reviewing administrative workflow and procedures.
• Strong communication skills, both written and oral.

Responsibilities

• Provide administrative support to Deputy Director of Operations and leadership staff.
• Coordinate budget, HR, purchasing/accounting, and records management activities.
• Prepare reports, speeches, and other materials; help develop policies and procedures.

Skills

Data analysis

Administrative workflow

Written & oral communication

Scheduling & meetings

Education

High school diploma or GED

4 years related administrative experience

Job description

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people's lives through education and stewardship of North Carolina's natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov.

Description of Work

The primary purpose of this position is to provide administrative and office support to the Deputy Director of Operations and Operations leadership staff. This may include organizing and coordinating business functions across the section and division with responsibilities in budget, communications, personnel, HR, purchasing/accounting, and records management and retention. Majority of work is performed independently, with limited supervision. This position reports directly to the Deputy Director of Operations.

Key Responsibilities

• This position independently organizes and implements administrative support for a large complex section of the division.
• Coordinates complex records processing, gathers, analyzes, edits and reports information for various programs and projects requiring discretionary and evaluative judgements and recommends necessary courses of action.
• Interprets and assists with development of policies and procedures.
• Interprets, carries out, and explains established programs, policies and procedures. Provides information and guidance to district level and park level administrative assistants.
• Assists with review, edits and management of budget requests for appropriateness, completeness and compliance.
• Writes, edits, and/or coordinates the preparation of reports, speeches, or other printed and electronic material including determining necessary content.
• Maintains housing database and associated documents, state vehicle allocations, uniform allotments and ordering, parking passes, and process for obtaining State ID.
• Maintains membership database of Park Advisory Committees, and staff and Friends Groups contact lists.
• Plans and prioritizes daily administrative workflow.

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $41,206.00 - $56,660.00

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement.

Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required.

Applicants who possess the following are preferred:

• Demonstrated experience recording, compiling, summarizing, and analyzing data.
• Demonstrated experience planning, prioritizing, organizing and reviewing administrative and/or office workflow and procedures.
• Demonstrated experience communicating effectively both orally and in writing.
• Demonstrated work experience planning and coordinating a volume and variety of appointments, meetings, conferences and workshops.

Position/Physical Requirements

Typical work schedule is Monday - Friday 8:00 A.M- 6:00 P.M, with some evenings, holidays, and/or weekends when necessary.

Must have a valid driver's license issued from within the United States or be able to obtain one within 90 days of employment.

This position is located at:

Division of Parks and Recreation
121 W. Jones Street
Raleigh, NC 27601

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

• High school diploma or General Educational Development (GED) diploma AND four years of related administrative experience.
• Equivalent combination of education and experience.

Division Descrip