Procurement Specialist II - CFO65028949

Natural and Cultural Resources; Raleigh (NC); Hybrid; USD 48,000 - 72,000; Full time

Benefits offered by this job

Hybrid telework

Job summary

Natural and Cultural Resources is seeking a Procurement Specialist II to support the Budget and Finance Office in Raleigh, NC. The position focuses on P-card reconciliation, contract administration, and comprehensive procurement services for the NC Zoo, state parks, and DNCR programs.

Responsibilities include ensuring NCFS-based transaction reconciliation, coordinating with staff to resolve discrepancies, and assisting with IT solicitations (RFP/RFQ/IFB).

Qualifications

• Bachelor’s degree and two years of procurement experience, or an equivalent combination.
• Experience with P-card reconciliation and using the NCFS system to resolve transactions.
• Familiarity with RFP/RFQ/IFB processes and contract award procedures.

Responsibilities

• Oversees reconciliation of P-cards and verifies transactions for the DNCR program areas.
• Performs compliance reviews and identifies opportunities to improve controls.
• Supports IT solicitations and contract management activities for the department.

Education

Bachelor’s degree and two years of procurement experience

Job description

Agency Dept of Natural and Cultural Resources Division Chief Financial Office Job Classification Title Procurement Specialist II (NS) Position Number 65028949 Grade NC12

About Us

DNCR enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov.

Description of Work

The Department of Natural and Cultural Resources (DNCR) Budget and Finance Office is looking for a well-rounded Procurement Specialist ll.

Key Responsibilities

• Oversees the monthly reconciliation of more than 600 P-cards across (DNCR). Reviews and verifies all P-card transactions and fully reconciles P-card activity for the North Carolina Zoo and State Parks using the Bank of America Works system, ensuring strict compliance with state policies and internal procedures. Utilizes the NCFS (North Carolina Accounting System) system to identify unreconciled, incomplete, or potentially problematic transactions and coordinates with staff to resolve discrepancies in a timely and accurate manner. Originates and maintains comprehensive documentation files for all DNCR P-Cards to support program audits.
• Conducts periodic compliance reviews and sampling of P-Card transactions reconciled by other staff to assess adherence to DNCR P-Card policies and internal controls; identifies recurring errors or control concerns and recommends corrective action, training, or process improvements.
• Analyzes reconciliation and audit results to identify recurring errors, control gaps, training needs, and opportunities to improve or automate P-Card processes. Develops procedures, job aids, reports, and recommendations to improve accuracy, timeliness, compliance, and efficiency.
• Serves as backup to Assistant Director in initiation, preparation, and execution of DNCR Department-wide IT solicitations.
• Utilizes Requests for Proposal (RFP), Request for Quote (RFQ) and Invitation for Bid (IFB) forms to meet specific needs of the procurement and to protect Department pursuant to rules of the Department of Administration and the P&C, with the inclusion of performance measures to minimize risks to DNCR. Conducts the initiation, bid evaluation and selection, award recommendation, and execution of contracts.
• Serves as the backup for all DNCR leases in accordance with State Property Office (SPO) guidelines. Prepares, oversees, and manages leases as needed.

Preferred Qualifications

• Demonstrated experience developing internal controls.
• Demonstrated experience establishing and maintaining effective working relationships with personnel and/or vendors.
• Demonstrated experience communicating effectively in verbal and/or written form.

Position/Physical Requirements

Typical work schedule is Monday-Friday, 8-5. This position is deemed eligible for hybrid telework under DNCR’s Telework Policy. Internal State Government Posting – Only current permanent and temporary NC State Government and/or University employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by G.S. 126 may apply. This position is located at: 109 East Jones Street, Raleigh, NC 27601

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Bachelor’s degree from an appropriately accredited institution and Two years of procurement experience; or Equivalent combination of education and experience.

Division Description

The Budget and Finance Office provides leadership and strategic support to the Department by directing, preparing, and certifying annual and biennial budgets; analyzing and researching budgetary issues that impact the Department's divisions, programs, budgets, and plans; and overseeing the fiscal operations, policies and procedures for the department. The fiscal responsibilities include but are not limited to accounts payable, accounts receivable, payroll, collections, billing, capital improvements, fixed asset management, cash management, fiscal reports, procurement, leases, and Memorandum of Agreements. The Office is also responsible for monitoring activities throughout the Department to ensure compliance with state and federal laws regarding accounting, budget, purchasing and contracts.

Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Valuing Education and Experience

The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

Contact Information

N.C. Department of Natural and Cultural Resources Division of Human Resources 109 E. Jones Street, Raleigh, NC 27601 Phone: [phone]

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Employment Eligibility

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

Veteran’s and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

State Employment Opportunities

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast.

Recruitment Range: $47,703-$72,100