Procurement Specialist - Communications

Apex Systems, LLC; San Francisco (CA); Hybrid; USD 103,000 - 124,000; Full time

Job summary

Apex Systems is seeking a Procurement Specialist for Communications in San Francisco, CA. The role focuses on end-to-end procurement—from purchase orders and change orders to invoicing and contract amendments—working across internal teams and external vendors in a hybrid setup.

The ideal candidate has 5–7+ years in procurement/contract administration, strong Google Sheets skills, and experience with high-volume operations.

Qualifications

• Bachelor's degree in business, supply chain, finance, or related field.
• 5–7+ years of procurement, contract administration, or high-volume operations.
• Proficiency with Google Sheets for tracking and reconciliation.

Responsibilities

• Manage purchase orders, change orders, and invoicing in procure-to-pay system.
• Draft statements of work and contract amendments for approval.
• Coordinate approvals and signatures to keep contracts moving.

Skills

Vendor management

Contract administration

Google Sheets

Stakeholder management

Process optimization

Education

Bachelor's degree in business, supply chain, finance

Tools

Contract management software

Job description

## Job Description# Procurement Specialist - CommunicationsApply**Job#: 3058171****Job Description:**Procurement Specialist - Communications**Location:** San Francisco, California (Hybrid)**Alternate Location:** New York, New YorkRole OverviewThe Communications Strategy & Operations team is seeking a dedicated professional to manage vendor and agency procurement processes. This position owns the end-to-end execution of purchase orders, contracts, amendments, change orders, and invoicing across a diverse multi-vendor portfolio. The successful candidate will navigate a high-volume queue with a daily rhythm of review, triage, and structured follow-up. This role requires exceptional relationship management and execution skills to ensure all procurement operations move accurately and on schedule.Key Responsibilities* File and manage purchase requests and change orders in the procure-to-pay system while coordinating structured vendor intake.* Draft statements of work and contract amendments from established templates and guide them through the approval workflow to full execution.* Monitor and pursue approvals and signatures systematically to prevent delays in the contract pipeline.* Reconcile purchase orders against contracts line-by-line to identify gaps, calculation errors, or billing discrepancies.* Track team purchase orders in real time and proactively resolve blocking issues.* Provide clean purchase order data to support monthly financial spend tracking.* Partner daily with internal communications, accounting, legal, and finance teams.* Serve as the primary point of contact for external vendors and agency partners regarding procurement matters.* Communicate developments clearly and promptly to both internal partners and external vendors.Required Qualifications**Education:** Bachelor's degree in business, supply chain, finance, or a related field is preferred.**Experience:** Five to seven or more years of experience in procurement, contract administration, or high-volume operations.**Technical Skills:** Proficiency with spreadsheets, particularly Google Sheets, for tracking and reconciliation, and comfort with digital contract management tools.Preferred Qualifications* Experience procuring communications, public relations, or marketing agency services.* Background working in a fast-paced technology company or a professional communications agency. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** San Francisco, CA, US**Job Type:****Date Posted:** November 4, 2026**Pay Range:** $75 - $90 per hour