Senior R&D Supply Coordinator

Apex Systems; San Diego (CA); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Benefits package

ESPP

401K

HSA

Job summary

Everforth Apex in San Diego, CA is seeking a Senior R&D Supply Coordinator to manage supply requests, software procurement, and service purchasing for our research teams. You will collaborate with laboratories and Procurement to optimize costs, reconcile invoices, track budgets, and provide regular spending updates.

The role is hybrid and office-based with occasional lab time. Required: 3+ years in supply chain or purchasing, strong spreadsheet skills, and experience with request management

Qualifications

• 3+ years in supply chain, purchasing, order coordination, invoice reconciliation, or vendor management.
• Strong spreadsheet skills and proficiency with request management systems.
• Experience in a laboratory/regulated setting preferred.

Responsibilities

• Coordinate supply requests, software procurement, and service purchasing independently through established processes.
• Resolve routine delays or incomplete information, escalate complex issues with clear facts to managers.
• Collaborate with laboratory and site teams to anticipate supply shortages and manage upcoming inventory needs.
• Partner with Procurement to address sourcing questions, approvals, and supplier performance concerns.
• Track spending, reconcile invoice discrepancies, and maintain complete transaction records.

Skills

Spreadsheet skills

Request management

Vendor management

Finance coordination

Education

High school diploma

Associate degree in business or supply chain

Tools

Purchasing systems

ERP/Procurement software

Job description

## Job Description# Senior R&D Supply CoordinatorApply**Job#: 3057572****Job Description:**Senior R&D Supply Coordinator**Location:** San Diego, CA (Hybrid)Role OverviewThe Senior R&D Supply Coordinator independently supports the critical supply needs of Research and Development teams within established purchasing processes. This position coordinates with internal stakeholders and external partners to ensure research projects remain on track. The successful candidate manages supply and service requests, coordinates purchasing activities, and helps resolve operational exceptions to maintain efficient workflows.Key Responsibilities* Coordinate supply requests, software procurement, and service purchasing activities independently through established processes.* Resolve routine delivery delays or incomplete request information, and escalate complex issues with clear facts to managers.* Assess request urgency and timing to communicate realistic delivery expectations and potential risks to requesters.* Collaborate with laboratory and site teams to anticipate supply shortages and manage upcoming inventory needs.* Partner with Procurement to address sourcing questions, approvals, and supplier performance concerns.* Identify purchasing cost opportunities, such as consolidating repeated requests, and present suggestions to Procurement.* Coordinate with Finance to track spending, reconcile invoice discrepancies, and maintain complete transaction records.* Provide regular, detailed spending updates and budget tracking reports to requesting teams.* Suggest and implement practical improvements to simplify the supply coordination and purchasing processes.* Share process knowledge and best practices with peers to support overall team development.Required Qualifications**Education:** High school diploma or equivalent, or an associate degree in business administration, supply chain management, or a related field.**Experience:** Three or more years of experience in supply chain, purchasing, order coordination, invoice reconciliation, or vendor management.**Technical Skills:** Strong spreadsheet skills, working knowledge of request management systems, and proficiency with business software tools.Preferred Qualifications* Professional certification such as CPSM, CSCP, or CPPB.* Experience working within a laboratory, engineering, medical device, or other highly regulated setting.Work EnvironmentThis position is primarily office-based with extended periods of computer work, supplemented by periodic time in laboratory, stockroom, or receiving areas at research and development sites. Occasional travel may be required to support business needs. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** San Diego, CA, US**Job Type:****Date Posted:** October 28, 2026**Pay Range:** $32 - $32 per hour