Buyer

Ultimate Staffing; Henderson (NV); On-site; USD 60,000 - 88,000; Full time

Job summary

The Buyer/Planner at Ultimate Staffing in Henderson, NV will plan, source, and procure materials to support production schedules and on-time deliveries. You will partner with suppliers, Operations, Finance, and Sales to ensure material availability, optimize inventory, and control costs.

You should be highly analytical with strong experience in supplier management, procurement, inventory planning, and cost control.

Qualifications

• 2+ years of experience in purchasing, procurement, or supply chain.
• Experience with MRP, inventory management, and supplier negotiations.
• Strong analytical, communication, and deadline-driven skills.

Responsibilities

• Plan and procure materials based on MRP recommendations and customer demand.
• Monitor inventory levels to support production and minimize excess.
• Create and manage purchase orders; adjust quantities and dates as needed.
• Identify supply risks and resolve issues like shortages or late deliveries.
• Collaborate with cross-functional teams (Operations, Finance, Sales).

Skills

Analytical skills

Negotiation

Supplier management

Inventory planning

Cost control

Communication

Tools

MS Excel

ERP systems

MRP systems

Job description

The Buyer/Planner is responsible for planning, sourcing, and procuring materials required to support production schedules and customer delivery commitments. This role serves as a critical link between suppliers, operations, finance, and customer-facing teams to ensure materials are available when needed, inventory levels are optimized, and costs are managed effectively.

The ideal candidate is highly analytical, detail-oriented, and skilled in supplier management, procurement, inventory planning, and cost control. This position plays a key role in maintaining supply continuity, improving supplier performance, and supporting overall business objectives.

Key Responsibilities

Buyer/Planner

Position Summary

The Buyer/Planner is responsible for planning, sourcing, and procuring materials required to support production schedules and customer delivery commitments. This role serves as a critical link between suppliers, operations, finance, and customer-facing teams to ensure materials are available when needed, inventory levels are optimized, and costs are managed effectively.

The ideal candidate is highly analytical, detail-oriented, and skilled in supplier management, procurement, inventory planning, and cost control. This position plays a key role in maintaining supply continuity, improving supplier performance, and supporting overall business objectives.

Key Responsibilities

Material Planning & Procurement

• Plan and procure raw materials, components, and finished goods based on MRP recommendations, forecasts, and customer demand.
• Review and analyze MRP outputs, validate system data, and execute purchasing actions aligned with business requirements.
• Monitor and manage inventory levels to support production schedules while minimizing excess and obsolete inventory.
• Align material requirements with supplier lead times and proactively identify potential supply constraints and risks.
• Create, maintain, and modify purchase orders, including delivery date changes, quantity adjustments, and supplier confirmations.
• Expedite or defer orders as necessary to support production schedules and customer commitments.
• Resolve supply chain issues including shortages, late deliveries, quality concerns, logistics disruptions, and lead-time variances.
• Provide accurate material status updates and communicate readiness to internal stakeholders, including Operations, Sales, and Account Management teams.
• Maintain accurate ERP and planning system data, including pricing, lead times, order status, planned dates, and item master information.

Cost Management, Negotiation & Compliance

• Manage procurement costs, including unit pricing, landed cost calculations, and cost change tracking.
• Negotiate pricing, lead times, freight terms, Incoterms, minimum order quantities (MOQs), and supplier agreements.
• Review and negotiate supplier terms and conditions, including payment terms, warranty provisions, return policies, and service expectations.
• Validate supplier quotations and pricing accuracy while supporting Finance with cost updates and standard costing activities.
• Analyze total cost of ownership, including logistics expenses, duties, tariffs, and other landed cost considerations.
• Support sourcing initiatives through competitive bidding, supplier benchmarking, and market analysis.

Supplier Relationship Management

• Identify, evaluate, and source suppliers based on quality, delivery performance, service, capacity, and cost competitiveness.
• Develop and maintain strong supplier relationships to ensure long-term performance and reliability.
• Monitor supplier performance using key metrics such as on-time delivery, quality, responsiveness, and overall service levels.
• Collaborate with suppliers on continuous improvement initiatives focused on cost reduction, lead-time improvement, and operational efficiency.
• Support supplier corrective actions and performance improvement plans when necessary.

Cross-Functional Collaboration

• Partner with Production, Quality, Logistics, Finance, Engineering, Sales, and Customer Service teams to support business requirements.
• Assist Finance with cost rollups, vendor invoicing discrepancies, cost variance analysis, and supplier-related financial issues.
• Coordinate freight activities and support Incoterm compliance with logistics providers and suppliers.
• Participate in supply chain improvement initiatives that enhance service levels, reduce costs, and improve operational performance.

Required Qualifications

• 2+ years of experience in purchasing, procurement, planning, or supply chain management.
• Working knowledge of procurement processes, MRP systems, and inventory management principles.
• Experience negotiating pricing, supplier agreements, delivery schedules, and commercial terms.
• Strong analytical and problem-solving skills with the ability to interpret demand forecasts, inventory data, and cost information.
• Ability to work effectively in a fast-paced, deadline-driven manufacturing or operations environment.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Excel and other business applications.

Preferred Qualifications

• Experience working with ERP, MRP, or supply chain management systems.
• Experience supporting manufacturing, electronics, OEM, contract manufacturing, gaming, or other complex supply chain environments.
• Professional certifications in supply chain, procurement, or operations management are a plus.

Key Competencies

Procurement & Negotiation

Ability to negotiate pricing, supplier agreements, lead times, and commercial terms that balance cost, service, and risk.

Planning & Analysis

Uses demand forecasts, MRP data, inventory metrics, and supply chain insights to drive informed decisions.

Attention to Detail

Maintains accuracy in purchase orders, inventory transactions, pricing, supplier communications, and system data.

Supplier Management

Builds productive supplier relationships and effectively manages performance to achieve quality, delivery, and cost objectives.

Communication & Collaboration

Works effectively across departments and communicates clearly with suppliers and internal stakeholders to support business goals.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.