Procurement Specialist

searhc; United States; On-site; USD 38,000 - 53,000; Full time

Benefits offered by this job

Retirement benefits

Paid time off

Paid parental leave

Health, dental, and vision insurance

Life insurance

Disability (short/long-term)

Job summary

SEARHC is seeking a Procurement Specialist to manage the P-Card program and FF&E procurement for capital projects across the health system. You will administer card issuance, limit changes, monthly reconciliations, and audit support while coordinating with project teams and vendors.

This role partners with the Capital Equipment Planning Manager, FF&E Purchasing Agent, designers, clinicians, and architects to source, bid, and deliver furniture, fixtures, and equipment for healthcare facilities,

Qualifications

• Administer and maintain SEARHC's Purchasing Card (P-Card) Program.
• Support FF&E procurement for capital construction projects.
• Coordinate procurement activities from planning through final delivery and installation.
• Facilitate communication among project stakeholders, including department leaders, clinicians, designers, architects, consultants, and suppliers.
• Manage vendor relationships, project schedules, procurement timelines, and issue resolution.
• Ensure compliance with organizational procurement policies, financial controls, and audit requirements.
• Support continuous improvement efforts that enhance procurement efficiency, standardization, and customer satisfaction.

Responsibilities

• Purchasing Card Program Administration: Administer SEARHC's purchasing card program, including card ordering, distribution, replacement, cancellation, and account maintenance.
• Audit and Financial Compliance: Collect, organize, and provide purchasing card transaction documentation required for periodic audits.
• FF&E Procurement and Sourcing: Solicit vendor quotations, evaluate pricing, prepare bid analyses, generate purchase orders, and maintain records.
• Project Coordination and Design Support: Collaborate with project teams and vendors to facilitate approvals of furniture, finishes, and equipment.
• Order Management, Delivery, and Installation Support: Coordinate deliveries and installations with vendors and internal teams.

Skills

Purchasing card administration

Procurement

Vendor management

Project coordination

Accounts payable liaison

Compliance

Job description

Pay Range:
Pay Range:$27.81 - $38.62

The Procurement Specialist serves a dual role supporting both SEARHC's enterprise purchasing card (P-Card) program and procurement activities, especially focused on Furniture, Fixtures & Equipment (FF&E) for capital projects across the health system.

The specialist is responsible for the administration, compliance, and ongoing management of SEARHC's purchasing card program, including card issuance, account maintenance, spending limit administration, monthly reconciliation compliance, and audit support. This role ensures purchasing card transactions are properly documented, reconciled, and completed within established fiscal month-end deadlines while maintaining adherence to organizational policies and financial controls.

In addition, the Procurement Specialist partners closely with the Capital Equipment Planning Manager, FF&E Purchasing Agent, project managers, architects, interior designers, clinical leaders, and vendors to support the planning, sourcing, bidding, procurement, delivery, and installation of furniture, fixtures, and equipment for healthcare facilities and capital construction projects.

The position shares responsibility for the procurement lifecycle of FF&E products supporting patient care environments, public spaces, administrative areas, and exterior facilities throughout SEARHC. Responsibilities may include vendor sourcing, supporting competitive bids, value analysis, project coordination, order management, and collaboration with Accounts Payable and other financial stakeholders to ensure efficient project execution, cost control, and procurement standardization across the health system.

SEARHC is a non‑profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it's a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short‑term disability, and more.

Key Essentials Functions and Accountabilities of the Job

• Administer and maintain SEARHC's Purchasing Card (P-Card) Program.
• Support FF&E procurement activities for capital construction, renovation, and facility improvement projects.
• Coordinate procurement activities from project planning through final delivery and installation.
• Facilitate communication among project stakeholders, including department leaders, clinicians, designers, architects, consultants, and suppliers.
• Manage vendor relationships, project schedules, procurement timelines, and issue resolution.
• Ensure compliance with organizational procurement policies, financial controls, and audit requirements.
• Support continuous improvement efforts that enhance procurement efficiency, standardization, and customer satisfaction.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Purchasing Card Program Administration

• Administer SEARHC's purchasing card program, including card ordering, distribution, replacement, cancellation, and account maintenance.
• Manage temporary and permanent credit limit adjustments in accordance with organizational policy and business needs.
• Monitor cardholder compliance and ensure expense reports and supporting documentation are submitted prior to monthly fiscal close deadlines.
• Serve as the primary point of contact for cardholders, financial management, and banking partners regarding purchasing card administration.
• Maintain audit‑ready records and support internal and external audit requests.

Audit and Financial Compliance

• Collect, organize, and provide purchasing card transaction documentation required for periodic audits.
• Ensure compliance with organizational financial policies, procurement procedures, and regulatory requirements.
• Assist in resolving exceptions, discrepancies, and compliance concerns related to purchasing card transactions.

FF&E Procurement and Sourcing

• Solicit vendor quotations and evaluate pricing, specifications, service levels, and contract terms.
• Prepare bid comparison analyses and recommendations for stakeholder review.
• Generate and process purchase orders and maintain procurement records.
• Provide procurement forecasting, status reporting, and order expediting activities to support project schedules.

Project Coordination and Design Support

• Collaborate with project teams, department leaders, designers, and vendors to facilitate approval of furniture, finishes, fixtures, and equipment selections.
• Assist with identifying alternative products and value‑engineering opportunities while maintaining project objectives and design intent.
• Participate in project meetings and provide procurement updates throughout project execution.

Order Management, Delivery, and Installation Support

• Coordinate deliveries with v