Biomedical Coordinator

searhc; United States; On-site; USD 76,000 - 107,000; Full time

Benefits offered by this job

Retirement plan

Health insurance

Dental & Vision benefits

Life insurance

Long & short-term disability

Job summary

SEARHC is seeking a Biomedical Coordinator to centrally coordinate the Biomed database, CMMS/AIMS work orders, and PM documentation across hospitals and remote sites in Southeast Alaska.

The role emphasizes independent judgment, prioritization, and cross-department communication to ensure audit-ready records and efficient workflow. Strong data accuracy and organizational skills are essential.

Qualifications

• Ability to assess and prioritize multiple tasks
• Attention to detail and data integrity
• Document control and audit-ready documentation requirements

Responsibilities

• Coordinate and route electronic work orders based on urgency and resources
• Track overdue/deficient work orders and report on statistics
• Maintain Biomed database and equipment records, including history and PM documentation
• Support regulatory readiness, audits, and survey documentation
• Coordinate department scheduling, onboarding, and replacement planning
• Collaborate with Facilities, Finance, and clinical departments to improve data quality

Skills

Organization

Time management

Written communication

Verbal communication

Follow-up

Prioritizing requests

Education

High School Diploma or GED

Associate degree preferred

Tools

CMMS/AIMS

Microsoft Office

Job description

Pay Range: $36.46 - $51.29

The Biomedical Coordinator provides centralized coordination and control of the Biomed database, CMMS/AIMS work order program, preventative maintenance documentation, equipment records, Biomed electronic files, and related reporting. This position supports documentation accuracy, data integrity, work order routing, regulatory readiness, equipment replacement planning, and cross-department communication for the Healthcare Technology Management / Biomedical Engineering program. The role requires independent judgment, prioritization, problem-solving, and attention to detail because not all operational scenarios can be addressed through pre-prescribed protocols.

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it's a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.

Key Essential Functions and Accountabilities of the Job

CMMS / Work Order Program Control

• Assign electronic work orders and route requests based on urgency, site needs, and available resources.
• Coordinate dispatch of emergency work requests and communicate status to Biomed leadership and affected departments.
• Track outstanding, overdue, deficient, and aging work orders in the software platform.
• Run monthly work order statistics, Environment of Care equipment failure reports, and related CMMS/AIMS reports.
• Follow up with management, BMETs, and department contacts regarding overdue or deficient work orders.
• Serve as liaison between the Biomed department and the broader organization for work order and documentation workflows.

Database, Asset Records, and Documentation Control

• Maintain the Biomed database and equipment records, including metadata, equipment history, preventative maintenance records, and documentation required for replacement planning.
• Standardize nomenclature and improve the structure, accuracy, and usability of the Biomed database.
• Control data entry quality into the CMMS/AIMS system and related electronic preventive maintenance tracking tools.
• Manage Biomed electronic files and shared drive content, including service manuals, user manuals, survey documentation, and department records.
• Maintain organized documentation for clinical equipment used across hospitals, clinics, remote sites, and supported non-SEARHC locations.

Regulatory, Survey Readiness, and Reporting

• Support DNV, CMS, and Alaska State Regulations survey readiness and timely retrieval of documentation for audits, Environment of Care reporting, and equipment failure reporting.
• Provide a single coordination point for CMMS/AIMS data quality, equipment records, reporting, and survey-ready documentation.
• Improve consistency of asset information, preventative maintenance records, overdue work order follow-up, service manual organization, and replacement planning data.

Department Coordination, Purchasing, and Replacement Planning

• Maintain the Biomed electronic calendar, including travel, field trips, and training logistics.
• Support onboarding, competency tracking logistics, training scheduling, and department administrative coordination.
• Prepare and maintain equipment replacement information for capital equipment replacement planning.
• Help create and maintain systems for equipment purchases, purchase tracking, receipt documentation, P-card ordering, and Finance capitalization tracking.
• Improve coordination between Biomed, Facilities, clinical departments, Finance, and supported non-SEARHC locations as applicable.
• Perform other duties as assigned based on facility, department, and clinical operational needs.

Education, Certifications, and Licenses Required

• High school diploma or GED required.
• Associate degree preferred.
• Valid driver's license required; must remain insurable under the SEARHC automobile insurance policy.

Knowledge of

• Microsoft Office, basic computer systems, electronic files, shared drives, databases, and documentation control practices.
• Biomedical equipment documentation, equipment inventory practices, preventative maintenance concepts, and service record expectations.
• Healthcare documentation standards, regulatory readiness expectations, safe work practices, privacy, and information security requirements.

Skills in

• Organization, time management, written communication, verbal communication, and professional follow-up.
• Prioritizing service requests, documenting actions taken, tracking open items, and escalating issues appropriately.
• Maintaining accurate records, improving data quality, and supporting audit-ready documentation.

Ability to

• Assess and prioritize multiple tasks, proje