Deputy Director (Non-Technical)

City of New York; New York (NY); On-site; USD 110,000 - 160,000; Full time

Job summary

NYC Department of Design and Construction, Finance & Procurement Division's ACCO seeks a Deputy Director of Design Build to manage the Design Build & CM-Build Unit. Under supervision, you will monitor procurements, ensure compliance with NYC rules, and help improve processes and reporting.

Strong computer skills and knowledge of PASSPort are essential. The candidate will review current processes, assist in SOP development, and work with internal and external partners to expedite procurements

Qualifications

• Bachelor's degree and four years of full-time professional experience in purchasing, procurement, contract administration or related field; at least 18 months in supervisory/management capacity.
• Possession of an acceptable professional procurement certification may substitute for up to one year of experience.
• Significant knowledge of NYC procurement rules and procedures is preferred.

Responsibilities

• Oversee design-build and CM-Build procurements for the agency.
• Monitor procurement processes to ensure compliance with regulatory rules.
• Assist in developing SOPs and reporting for the unit.

Skills

MS Word

Excel

Access

Education

Baccalaureate degree

Tools

PASSPort

FMS

InfoAdvantage

Job description

Hours and Location

Hours: Full-Time Position - 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are permanent in the Administrative Procurement Analyst title or those who are reachable on the DDC promotional list (exam #3572), or the open-competitive list (exam #3107) may apply. Please indicate a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The NYC Department of Design and Construction, Finance & Procurement Division's Agency Chief Contracting Office (ACCO) is seeking to hire a Deputy Director of Design Build for all Design Build & CM-Build Procurements. Under supervision, with latitude for independent initiative and judgment, the Deputy Director will help manage the Design Build & CM-Build Unit. The unit is responsible for all aspects of the design-build and CM-Build procurement process for the Agency. The Deputy Director will be required to monitor all procurements within the unit, assist in ensuring the procurements are effectively and efficiently processed. Ensure that all regulatory rules and requirements are followed. The Deputy Director will also assist with improvement stratigies and reporting for the unit. The candidate is expected to have a thorough understanding of the New York City Procurement and Policy Board Rules. The Deputy Director would assist in the day to day operations within the unit, ensuring that all tasks are being processed in a timely manner. It is expected that the selected candidate would review the current processes within the unit and help identify improvements to the processes to reduce the processing time of the procurements. The Deputy Director will also assist in the development of standard operating procedure manuals that will assist in staff training. The selected candidate must have strong computer skills to create reports for tracking and reporting on the status of procurements to both internal agency partners and external agency partners including oversight agencies. The candidate will use several computer systems including Financial Management System (FMS) and PASSPort to track and process procurement actions and register contracts with the Comptroller's Office. Additional tasks or duties may be assigned to the candidate as deemed necessary by the ACCO, Deputy ACCO, and/or Director of Design Build.

Educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation guide.pdf.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Preferred Skills

Candidates should have excellent organizational, interpersonal, verbal, written, and analytical skills. Proficiency using Microsoft Word, Excel, and Access queries and reports is a plus. Working knowledge of procurement functions, entering, and retrieving data from automated information systems, PASSPort, Financial Management System (FMS), and Infoadvantage, is preferred. Significant training from the Mayor's Office of Contract Services Procurement Training Institute in the City's Procurement rules is required.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.