Procurement Services Specialist II

University of Louisville; United States; On-site; USD 69,000 - 103,000; Full time

Job summary

University of Louisville seeks a Procurement Services Specialist II to establish and manage contracts, conduct supplier reviews, and ensure compliance with the Kentucky Model Procurement Code. The role includes drafting bids and memoranda, liaising with departments and state agencies, and supporting e-procurement improvements.

Required are a Bachelor's in a related field and 2+ years of relevant experience, or an equivalent combination.

Qualifications

• Bachelor's degree in business, management, or related field.
• Four+ years purchasing experience.
• Public purchasing experience, incl. knowledge of Kentucky Model Procurement Code.

Responsibilities

• Create and manage supplier procurement contracts under SOP guidelines.
• Conduct supplier reviews including spend analysis and supplier compliance.
• Identify departmental and university needs for contractual requirements; solicit and contract via bid, quote, RFP.
• Compose bids, sole sources, MOAs, and other agreements; archive communications.
• Liaise between Procurement Services, departments, state agencies and suppliers; provide training.
• Review requisitions, POs, approve transactions for assigned commodities in Workday.
• Assist in e-procurement changes or upgrades; participate in meetings with stakeholders.
• Champion university direction with integrity and professionalism.

Skills

Communication skills

Negotiation

Microsoft Office Suite

Workday

Strategic Sourcing

Punchout ordering system

Education

Bachelor's degree in business, management, or related field

Four (4) years' purchasing experience

Public purchasing experience, to include knowledge of Kentucky Model Procurement Code

Tools

Workday

Strategic Sourcing

Punchout ordering system

Microsoft Office Suite

Job description

Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R109599 Minimum Requirements: Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 8 (Salaried) Position Description:

The Procurement Services Specialist II position will establish and manage contracts utilizing various procurement mechanisms, while adhering to sound purchasing policies, the Kentucky Model Procurement Code, and administrative policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Create and manage supplier procurement contracts under established departmental Standard Operating Procedure guidelines. Conduct quarterly/annual supplier reviews including spend analysis and supplier compliance to contractual terms and conditions. Audit as necessary. Develop contractor base.
• Identify departmental and University need for commodity contractual requirements. including Personal Service Contracts (PSCs) Solicit and contract via: bid, quote, and request for proposal (RFP) process. Evaluate bid responses for statutory compliance.
• Compose Bids, Sole Sources, Memorandum of Agreements, & various miscellaneous agreements. Compose professional correspondence in all communications. Responsible for hard copy and electronic archiving.
• Departmental liaison between Procurement Services, external departments, other state agencies, and suppliers. Provide various training sessions for UofL campus end users.
• Provide assistance to Procurement Services supervisory staff on special projects as required. Review existing state statutes and proposed revisions and advise of potential effects on existing operations and procedures.
• Review, edit requisitions, purchase orders, approve all transactions for assigned commodities in Workday. Assist in software and e-procurement changes or upgrades.
• Conduct and participate in meetings with University personnel, suppliers, other state agencies, outside organizations, etc., championing the efforts and direction of the University and representing the University in an honest and ethical manner.
• Perform other duties as assigned.

PREFERRED QUALIFICATIONS

• Bachelor's degree in business, management, or related field.
• Four (4) years' purchasing experience.
• Public purchasing experience, to include knowledge of Kentucky Model Procurement Code.
• Excellent interpersonal, oral and written communication skills, including active listening skills, feedback skills, plus the ability to work closely and effectively with a diverse group of University faculty and staff.
• Ability to negotiate issues and resolve problems independently.
• Experience with Workday, Strategic Sourcing, and punchout ordering system.
• Experience with Microsoft Office Suite.

COMPETENCIES

• Effective oral, written and interpersonal communication skills.
• Demonstrated ability to prioritize work to meet multiple, competing deadlines.
• Demonstrated problem-solving abilities with keen attention to detail.
• Proven self-starter with the ability to work with minimal direction and oversight.

Work experience may be substituted for education requirement or a combination thereof.

Target Compensation Maximum: $103,067.00

Target Compensation Minimum: $68,711.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are avail