Procurement Services Specialist II

University-of-Louisville; Louisville (KY); On-site; USD 69,000 - 103,000; Full time

Job summary

University of Louisville is seeking a Procurement Services Specialist II to establish and manage supplier contracts under established SOPs. The role involves conducting supplier reviews, spending analyses, and maintaining contract compliance across university departments.

The position requires a Bachelor's degree in business or related field and 4+ years of purchasing experience, with expertise in Workday and strategic sourcing.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• 4+ years of purchasing experience.
• Public purchasing experience and knowledge of Kentucky Model Procurement Code a plus.
• Excellent interpersonal, oral and written communication skills.
• Ability to negotiate and resolve problems independently.
• Experience with Workday, Strategic Sourcing, and punchout ordering systems.

Responsibilities

• Create and manage supplier procurement contracts under SOP guidelines.
• Conduct quarterly/annual supplier reviews including spend analysis and compliance.
• Audit as necessary and develop contractor base.
• Solicit and contract via bid, quote, RFP processes; evaluate responses for compliance.
• Prepare bids, sole sources, MOAs and various agreements; compose professional correspondence.
• Assist with requisitions, purchase orders, and Workday transactions; support e-procurement changes.

Skills

Communication

Negotiation

Prioritization

Problem solving

Attention to detail

Self-motivation

Interpersonal skills

Education

Bachelor's degree in business, management, or related field

Tools

Workday

Strategic Sourcing

Punchout ordering system

Microsoft Office

Job description

Department:Location:Belknap CampusTime Type:Full timeWorker Type:RegularJob Req ID:R109599Minimum Requirements:Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 8 (Salaried)Position Description:The Procurement Services Specialist II position will establish and manage contracts utilizing various procurement mechanisms, while adhering to sound purchasing policies, the Kentucky Model Procurement Code, and administrative policies.ESSENTIAL DUTIES AND RESPONSIBILITIESCreate and manage supplier procurement contracts under established departmental Standard Operating Procedure guidelines. Conduct quarterly/annual supplier reviews including spend analysis and supplier compliance to contractual terms and conditions. Audit as necessary. Develop contractor base.Identify departmental and University need for commodity contractual requirements. including Personal Service Contracts (PSCs) Solicit and contract via: bid, quote, and request for proposal (RFP) process. Evaluate bid responses for statutory compliance.Compose Bids, Sole Sources, Memorandum of Agreements, & various miscellaneous agreements. Compose professional correspondence in all communications. Responsible for hard copy and electronic archiving.Departmental liaison between Procurement Services, external departments, other state agencies, and suppliers. Provide various training sessions for UofL campus end users.Provide assistance to Procurement Services supervisory staff on special projects as required. Review existing state statutes and proposed revisions and advise of potential effects on existing operations and procedures.Review, edit requisitions, purchase orders, approve all transactions for assigned commodities in Workday. Assist in software and e-procurement changes or upgrades.Conduct and participate in meetings with University personnel, suppliers, other state agencies, outside organizations, etc., championing the efforts and direction of the University and representing the University in an honest and ethical manner.Perform other duties as assigned.PREFERRED QUALIFICATIONSBachelor’s degree in business, management, or related field.Four (4) years’ purchasing experience.Public purchasing experience, to include knowledge of Kentucky Model Procurement Code.Excellent interpersonal, oral and written communication skills, including active listening skills, feedback skills, plus the ability to work closely and effectively with a diverse group of University faculty and staff.Ability to negotiate issues and resolve problems independently.Experience with Workday, Strategic Sourcing, and punchout ordering system.Experience with Microsoft Office Suite.COMPETENCIESEffective oral, written and interpersonal communication skills.Demonstrated ability to prioritize work to meet multiple, competing deadlines.Demonstrated problem-solving abilities with keen attention to detail.Proven self-starter with the ability to work with minimal direction and oversight.Work experience may be substituted for education requirement or a combination thereof.Target Compensation Maximum:$103,067.00Target Compensation Minimum:$68,711.00Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].