Procurement Representative, Department of Biology Science Store

Indiana University Bloomington; Bloomington (IN); On-site; USD 40,000 - 42,000; Full time

Job summary

Indiana University Bloomington is seeking an intermediate-procurement professional to support the Biology department. You will process purchase requests in Buy.IU, place orders, and manage invoices and expense reports using Emburse. You will collaborate with the Biology purchasing team and monitor procurement activities across campus.

The role requires strong communication, vendor liaison skills, and the ability to work in a fast-paced university setting, with a salary in the $40k–$42k range.

Qualifications

• High school diploma or equivalent.
• 2 years in a relevant field.
• Purchasing experience preferred.
• Experience with IU systems and policies.

Responsibilities

• Process purchase requests in Buy.IU under moderate supervision.
• Place online orders and process expense reports in Emburse.
• Review invoices for accuracy and generate receipts.
• Answer questions about purchases, vendors, and policies.
• Communicate with suppliers and internal customers on purchases.
• Oversee inventory and coordinate reorder, receipt, and returns.
• Collaborate with Biology purchasing team as needed.
• Monitor procurement processes and report issues to supervisor.
• Prepare reports on outstanding procurement documents and payments.

Skills

Communication

Customer relationships

Stakeholder influence

Adaptability

Information sharing

Team coordination

Education

High school diploma or equivalent

2 years in a relevant field

Tools

Buy.IU

Emburse

Job description

Department

BIOLOGY (BL-BI-IUBLA)

Department Information

The Department of Biology is a large, unified department with strong undergraduate degrees, nationally ranked graduate programs, and world-class research spanning the breadth of biological questions and experimental systems - from ecosystems to microbiology and developmental biology, from evolution to cell biology, from molecular biology to systems biology, bioinformatics, and genomics. It is always an exciting time for Biology - enormous advances in global genome analysis coupled with unprecedented developments in interdisciplinary research have made the 21st century the Century of Biology. The Department of Biology is part of The College of Arts + Sciences, the oldest and largest academic division of Indiana University (IU).

Job Summary

Department-Specific Responsibilities

• Under moderate supervision, processes purchase requests in IU's procurement system, Buy.IU.
• Places online orders and processes expense reports in Emburse as needed.
• Reviews invoices for accuracy and generates accurate cost and/or quantity receipts.
• Answers questions related to purchases, policies, and processes, serving as an informational resource for department or other departments in identifying appropriate vendors and suppliers and purchase methods.
• Communicates with suppliers and internal customers regarding purchases.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Collaborates with the Biology purchasing team to support one another's workload as needed.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Prepares reports to monitor outstanding procurement documents and payments.

General Responsibilities

• Under moderate supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Prepares reports to monitor outstanding procurement documents and payments.

Qualifications

Education

• High school diploma or equivalent (such as HSED or GED).

Work Experience

• 2 years in a relevant field.

Preferred

• Purchasing experience.
• Experience with IU systems and policies.

Skills

• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Department of Biology

Bloomington, Indiana

Advertised Salary

$40,000 - $42,000 per year, depending on experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Procurement

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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