Accounts Payable Research and Auditing Representative (Procurement Representative)

Indiana University Bloomington; Bloomington (IN); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

HSA contributions

Retirement plan

Paid holidays

Paid time off

Job summary

Indiana University Bloomington seeks an Accounts Payable Research and Auditing Representative to research and resolve supplier payment issues within the university procurement system, ensuring accurate and timely payments in compliance with policies. Under limited supervision, you will audit invoices, assist departments and suppliers, monitor payments, and generate reports.

Hybrid work location in Bloomington, IN with potential future policy changes.

Qualifications

• High school diploma or equivalent required.
• 4 years in a relevant field of accounts payable or procurement.

Responsibilities

• Process supplier invoices against purchase orders.
• Audit invoices for accuracy and compliance.
• Provide support and guidance to departments and suppliers.
• Research and resolve complex supplier payment issues.
• Prepare reports to monitor outstanding procurement documents and payments.

Skills

Written communication

Verbal communication

Customer relationships

Cross-functional collaboration

Adaptability

Information sharing

Education

High school diploma or equivalent

Job description

Department

PURCHASING (UA-PUR-IUBLA)

Department Information

The university's accounts payable efforts involve research andresolution of issues with Indiana University (IU) supplier paymentswithin the university procurement system to ensure accurate andtimely payments and compliance with university and procurementpolicies.

Job Summary

Accounts Payable (AP) Research and Auditing Representative researches and resolves issues with Indiana University supplier payments within the University procurement system to ensure accurate and timely payments and compliance with University and Procurement policies. This role focuses exclusively on accounts payable activities; it does not include sourcing or otherprocurement related activities. Responsibilities range from invoice processing and auditing to research and resolution of payment issues.

Department-Specific Responsibilities

• Processes supplier invoices against purchase order detail.


• Audits invoices for accuracy and compliance.


• Provides support, training, and guidance to departments and suppliers using different communication mediums.


• Researches and resolves complex supplier payment issues.

General Responsibilities

• Under limited supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.


• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.


• Responds to employee inquiries and requests and explains policies and procedures.


• Monitors procurement processes and communicates issues with supervisor to inform decisions.


• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.


• Prepares reports to monitor outstanding procurement documents and payments.


• May provide assistance to lower-level Procurement Representatives.


• May take on more advanced, non-routine tasks that may require analysis.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 4 years in relevant field.

SKILLS

Required

• Proficient written and verbal communication skills.


• Ability to build strong customer relationships.


• Instills commitment to organizational goals.


• Ability to influence internal and/or external constituents.


• Possesses flexibility to work in a fast paced, dynamic environment.


• Promotes information sharing.

Preferred

• Excellent customer service skills.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

This position is eligible for a hybrid schedule (mix between remoteand in-person work), subject to change in the future based upon university policy and business needs.

Advertised Salary

$21.43 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IUcourses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteerevents


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Procurement

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice ofNon-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Contact Us

Request Support

Telephone: [phone]