Accounts Payable Research and Auditing Representative (Procurement Representative)

Indiana University; Bloomington (IN); Hybrid; USD 45,000 - 49,000; Full time

Benefits offered by this job

Hybrid work schedule

Comprehensive benefits

Job summary

Indiana University in Bloomington is seeking an Accounts Payable Research and Auditing Representative to ensure accurate and timely supplier payments within the university procurement system. The role focuses on accounts payable activities including processing invoices, auditing, and resolving payment issues.

Hybrid work arrangement with Bloomington location; position supports procurement functions and may involve guidance to departments and suppliers.

Qualifications

• High school diploma or equivalent required.
• Minimum 4 years of relevant experience.
• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Ability to influence internal and/or external constituents.
• Adaptability in a fast-paced environment.

Responsibilities

• Process supplier invoices against purchase order detail.
• Audit invoices for accuracy and compliance.
• Provide support, training, and guidance to departments and suppliers.
• Research and resolve complex supplier payment issues.
• Perform routine administrative tasks in support of procurement.

Skills

Communication

Customer relationships

Organizational goals

Influence

Flexibility

Information sharing

Excellent customer service

Education

High school diploma or equivalent

Work experience in procurement/accounts payable

Job description

PURCHASING (UA-PUR-IUBLA)

The university's accounts payable efforts involve research and resolution of issues with Indiana University (IU) supplier payments within the university procurement system to ensure accurate and timely payments and compliance with university and procurement policies.

Accounts Payable (AP) Research and Auditing Representative researches and resolves issues with Indiana University supplier payments within the University procurement system to ensure accurate and timely payments and compliance with University and Procurement policies. This role focuses exclusively on accounts payable activities; it does not include sourcing or other procurement related activities. Responsibilities range from invoice processing and auditing to research and resolution of payment issues.

Department-Specific Responsibilities

• Processes supplier invoices against purchase order detail.
• Audits invoices for accuracy and compliance.
• Provides support, training, and guidance to departments and suppliers using different communication mediums.
• Researches and resolves complex supplier payment issues.

General Responsibilities

• Under limited supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Prepares reports to monitor outstanding procurement documents and payments.
• May provide assistance to lower-level Procurement Representatives.
• May take on more advanced, non-routine tasks that may require analysis.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 4 years in relevant field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.

Preferred

• Excellent customer service skills.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$21.43 per hour

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Procurement

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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