Procurement Representative, Department of Biology Science Store

Indiana University; Bloomington (IN); Sur place; USD 40 000 - 42 000; Plein temps

Avantages offerts par ce poste

Medical and dental insurance

Tuition subsidy for IU courses

10 paid holidays + winter break

Generous paid time off

Résumé du poste

Indiana University’s Department of Biology in Bloomington is seeking an Intermediate-level procurement coordinator to support purchasing, invoicing, and vendor communications across IU systems.

Under moderate supervision you will manage Buy.IU requests, process Emburse expenses, monitor inventories, prepare reports, and collaborate with the Biology purchasing team. Requires detail orientation and strong communication.

Qualifications

• High school diploma or equivalent.
• 2 years in a relevant field.
• Purchasing experience preferred.
• Experience with IU systems and policies preferred.

Responsabilités

• Under moderate supervision, processes purchase requests in IU's Buy.IU procurement system.
• Places online orders and processes expense reports in Emburse as needed.
• Reviews invoices for accuracy and generates receipts.
• Answers questions related to purchases, policies, and processes for departments.
• Communicates with suppliers and internal customers regarding purchases.
• Oversees inventory and coordinates reorder, receipts, and returns.
• Collaborates with the Biology purchasing team to support workload.
• Monitors procurement processes and notifies supervisor of issues.
• Prepares reports to monitor outstanding procurement documents and payments.

Connaissances

Proficient written and verbal comms

Customer relationship building

Commitment to goals

Influence internal/external

Adaptable, fast-paced

Information sharing

Formation

High school diploma or equivalent

Description du poste

BIOLOGY (BL-BI-IUBLA)

The Department of Biology is a large, unified department with strong undergraduate degrees, nationally ranked graduate programs, and world‑class research spanning the breadth of biological questions and experimental systems - from ecosystems to microbiology and developmental biology, from evolution to cell biology, from molecular biology to systems biology, bioinformatics, and genomics. It is always an exciting time for Biology - enormous advances in global genome analysis coupled with unprecedented developments in interdisciplinary research have made the 21st century the Century of Biology.

The Department of Biology is part of The College of Arts + Sciences, the oldest and largest academic division of Indiana University (IU).

Department-Specific Responsibilities

• Under moderate supervision, processes purchase requests in IU's procurement system, Buy.IU.
• Places online orders and processes expense reports in Emburse as needed.
• Reviews invoices for accuracy and generates accurate cost and/or quantity receipts.
• Answers questions related to purchases, policies, and processes, serving as an informational resource for department or other departments in identifying appropriate vendors and suppliers and purchase methods.
• Communicates with suppliers and internal customers regarding purchases.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Collaborates with the Biology purchasing team to support one another's workload as needed.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Prepares reports to monitor outstanding procurement documents and payments.

General Responsibilities

• Under moderate supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.Prepares reports to monitor outstanding procurement documents and payments.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 2 years in a relevant field.

Preferred

• Purchasing experience.
• Experience with IU systems and policies.

SKILLS

Required

• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Department of Biology

Bloomington, Indiana

$40,000 - $42,000 per year, depending on experience

For full‑time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Procurement

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.