Procurement Program Coordinator, Temporary

University of Mississippi; Mississippi; On-site; USD 53,411,000 - 80,117,000; Full time

Job summary

The University of Mississippi is seeking a Procurement Program Coordinator to support Procurement Services with administrative, financial, and operational duties in line with University policies. You will handle procurement-related processing, data entry, and customer service across the department.

Key responsibilities include maintaining records, assisting with supplier data, and ensuring accurate documentation to support day-to-day operations and audits.

Qualifications

• High School diploma or equivalent required.
• 4 years of relevant procurement/administrative experience.

Responsibilities

• Provide routine administrative and operational support for Procurement Services.
• Process, enter, review, and update procurement and financial information in University systems.
• Maintain accurate supplier, purchasing, payment, and other procurement-related records.
• Review documents for completeness, accuracy, and required supporting documentation.
• Perform data entry and record updates to support departmental operations.

Education

High School (Required)

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

Join the Ole Miss Family — Build Your Legacy Here!

Department

The Office of Procurement and Contracts Management supports the University community by providing efficient, cost-effective, courteous, and professional procurement and contracting services in accordance with applicable laws, regulations, University policies, and ethical practices. Join our team and contribute to the day-to-day operations that help departments across the University obtain the goods and services they need while maintaining strong financial and procurement practices.

Job Summary

Provides routine administrative, financial, and operational support to Procurement Services. Performs a variety of procurement, financial processing, record maintenance, data entry, and customer service functions in accordance with established University policies, procedures, and guidelines. Assists with maintaining accurate records, processing departmental transactions, responding to routine inquiries, and supporting the day-to-day operations of the department.

Job Description

Procurement Program Coordinator

Examples of Work Performed

• Provides routine administrative and operational support for Procurement Services.
• Processes, enters, reviews, and updates procurement and financial information in University systems according to established procedures.
• Assists with maintaining accurate supplier, purchasing, payment, and other procurement-related records.
• Reviews documents and transactions for completeness, accuracy, and required supporting documentation.
• Performs data entry and record updates in support of departmental operations.
• Assists with reviewing, organizing, preparing, and maintaining procurement and financial documentation.
• Retrieves and compiles records and supporting documentation in response to departmental, audit, or other information requests.
• Provides routine customer service and responds to questions from University employees and others regarding established procurement processes and procedures.
• Performs general office support activities, including maintaining electronic and paper records, answering telephone calls, and routing requests to appropriate staff.
• Assists with special projects and other routine procurement, accounting, and administrative activities as assigned.
• Performs related duties as required.

Job Responsibilities

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications

High School (Required)

Experience

Relevant experience | 4 Years | Required

Compensation

$18.64 - $27.96

Interview Requirement

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.