Procurement Process Specialist

ADS, Inc.; Virginia Beach (VA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k)

Medical, dental, vision

Life insurance

Flexible spending accounts

Employee assistance program

Job summary

ADS, Inc. in Virginia Beach, VA is hiring a Procurement Process Specialist to drive procurement activities and vendor relations. You will manage purchasing for ADS from assigned vendors, handle POs up to $1,000,000, and ensure timely delivery through tracking and communication with Sales.

Experience in procurement or customer service, strong organizational skills, and proficiency with Oracle/Office are required. A 1-year commitment is expected with benefits including 401(k) and health coverage.

Qualifications

• Minimum 2 years of Procurement and/or Customer Service experience in a non-call center environment.
• Proficient with Microsoft Office applications (Outlook, Excel, Word).
• Strong organizational skills and ability to multi-task in a fast-paced environment.
• 1-year commitment to procurement role; internal transfers require approval.

Responsibilities

• Purchasing all items for ADS from assigned vendors and work with preferred vendors.
• Decide on approving and placing purchase orders up to $1,000,000.
• Manage supplier requirements, minimums, terms and conditions.
• Review POs to guard against duplication and pricing errors.
• Typically manage 1000-3000 PO lines at any given time.
• Develop relationships with vendors to ensure service and quality.
• Coordinate tracking, promise dates, and delivery timelines; advise Sales on delays.
• Obtain and communicate tracking details on rush orders and cancellations as needed.
• Act as liaison between suppliers and Accounts Payables to resolve invoice discrepancies.
• Use CRM (Salesforce) to provide transparency of communications with POs/vendors.

Skills

Procurement

Vendor relations

CRM Salesforce

PO management

Communication

Education

Bachelor's degree

Tools

Oracle

Job description

Headquarters
Virginia Beach, VA 23452, USA

Description

ADS, Inc. began more than 20 years ago by outfitting Navy SEALS with quality dive equipment, and today we're proud to manage 3,000 supplier partnerships and over 50,000 products.

Job Title: Procurement Process Specialist

Our Mission at ADS Inc. is to actively seek our customers’ equipment and logistical challenges and deliver innovative and cost-effective solutions. As we focus on growing our business, providing managers with high quality, reliable information and insights is critical for success. As a Procurement Process Specialist, you will play a pivotal role in driving these efforts at ADS.

RESPONSIBILITIES

Purchasing all items for ADS from assigned vendors typically will work with preferred vendors

• Expected to make decisions on approving and placing purchase orders up to $1,000,000.
• Must be able to manage intricate supplier requirements, minimums, terms and conditions
• Review all POs to guard against duplication, pricing errors, or other issues
• Typically manage 1000-3000 PO lines at any given point
• Develop relationships with assigned vendors to ensure the best possible service and product/ process quality is maintained.

Manages promise dates and delivery timelines

• Responsible for obtaining tracking information and advising Sales should delays arise
• Required to obtain & communicate tracking/transit details on all rush orders
• Responsible for determining whether an order is to be cancelled based upon customer "need by" requirements and supplier communications
• Works closely with other ADS departments to ensure proper account accommodations and internal fiduciary responsibilities are met

Coordinate & track resolutions for problem orders

• Develop relationships with Sales and Suppliers to communicate issues and facilitate solutions
• Utilize CRM (Salesforce) to provide transparency with all communication and concerns with purchase orders/vendors
• Resolve vendor PO non-conformance issues in a timely manner to ensure disruption to the customer is minimized
• Act as liaison between suppliers and Accounts Payables to resolve invoice discrepancies

QUALIFICATIONS

• Minimum 2 years of Procurement and/or Customer Service experience in a non-call center environment
• 2 years' experience in Microsoft Office applications with a focus on Outlook, Excel, and Word
• Must possess strong organizational skills and an ability to multi-task in a fast-paced environment
• ADS experience may be substituted at manager's discretion
• Prior experience in Oracle is a plus
• A successful candidate must be a self-starter with excellent communication, attention to detail, organizational skills and proven ability to work in a fast-paced environment
• Please note: all individuals accepting a position in Procurement are expected to make a 1-year commitment and will not be allowed to apply for internal transfer without approval from the Procurement Process Manager.

Salary Range: $60,000 to $70,000

The salary range represents the base compensation range for this role. The actual compensation will be determined based on a candidate’s education, experience, and skills.In addition to base compensation, full-time employees in this role are eligible for bonus which is based on performance metrics.

ADS provides a comprehensive benefits program to eligible employees. This includes eligibility to participate in a company-sponsored 401(k), as well as access to medical, dental, vision, and prescription drug benefits. Additional offerings such as healthcare and dependent day care flexible spending accounts, life insurance, and well-being resources such as the employee assistance program and fitness plans, are also available.

ADS believes that a diverse work environment leads to bigger thinking and more creative solutions to our customers' problems, and we are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identification, national origin, or any other legally protected characteristic. We strive to represent our community with a workforce diverse in gender and ethnicity. We actively seek out veterans and the disabled for opportunities at ADS.

Qualifications

Education

Required

Bachelors or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.