Procurement & PO Coordinator — Administrative Support

Openkrill; United States; À distance; USD 65 000 - 90 000; Plein temps

Résumé du poste

Virtasant is seeking an organized Administrative Assistant to support PO coordination and cross-functional communication for our client’s team. You will manage POs, vendor interactions, and corporate card purchases, ensuring accuracy and timely processing.

You will partner with finance, procurement, and department leads to resolve discrepancies, reconcile expenses, and maintain records. A proactive, discreet professional who thrives in a fast-paced environment will excel.

Qualifications

• 5+ years in admin, coordination or procurement support.
• Experience managing POs, invoices, or vendor relations.
• Outstanding organizational skills and attention to detail.
• Strong written and verbal communication across multiple departments.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with standard office and procurement/finance software.

Responsabilités

• Process, track, and manage purchase orders and corporate card purchases.
• Coordinate with finance, procurement, vendors, and leads to resolve PO issues.
• Interface with vendors to confirm order details, delivery timelines, and invoicing.
• Maintain organized PO, contract, and related records.
• Schedule procurement and budget planning meetings.
• Reconcile expense reports with finance teams.
• Handle day-to-day admin needs: supplies, equipment orders, software licenses.
• Support onboarding of new vendors or team members as it relates to procurement processes.
• Collaborate with a broader admin team on cross-department projects and process improvements.
• Handle sensitive and confidential purchasing information with discretion.

Connaissances

PO management

Vendor management

Document control

Communication

Multitasking

Office software

Formation

Bachelor's degree

Outils

PO/ERP systems

Spreadsheets

Office suite

Description du poste

Virtasant is seeking an organized Administrative Assistant to support PO coordination and cross-functional communication for our client’s team. You will manage POs, vendor interactions, and corporate card purchases, ensuring accuracy and timely processing.

You will partner with finance, procurement, and department leads to resolve discrepancies, reconcile expenses, and maintain records. A proactive, discreet professional who thrives in a fast-paced environment will excel.