Procurement & Payment Assistant

Kalamazoo-Valley-Community-College; Kalamazoo (MI); On-site; USD 23,000 - 32,000; Full time

Job summary

Kalamazoo Valley Community College is seeking a Procurement & Payment Assistant to join the Business Services team at the Texas Township Campus. The role focuses on providing technical accounting support for purchasing, invoicing, and payments, working with vendors and internal stakeholders to ensure accurate processing and compliance.

The position requires knowledge of purchasing practices, GL coding, and ERP systems, with a start rate of $20.05 per hour and full-time hours in core business

Qualifications

• Requires anassociate degree and one year of related experience.
• Knowledge of acceptable purchasing and accounting practices.
• Ability to work with vendors and internal departments.
• Proficient in ERP systems and processing invoices.

Responsibilities

• Generates purchase orders, processes change orders and enters invoices in the ERP.
• Reviews purchase documents for accuracy and GL coding; handles tax-exempt purchases.
• Assists in training end users on procurement procedures and system functionality.
• Performs three-way matching of invoices, POs and receipts.

Skills

Purchasing practices

Accounting basics

Vendor relations

ERP & invoicing

Communication skills

Time management

Education

Associate degree

Job description

Posting Number:

Posting Number: 201101588P

Job Title:

Job Title: Procurement & Payment Assistant

Location:

Location: Texas Township Campus

Full-Time/Part-Time:

Full-Time/Part-Time: Full Time

Pay Rate:

Pay Rate: Minimum of $20.05 per hour. Starting rate will be set based on education and relevant years of experience beyond the minimum requirements.

Position Type:

Position Type: Staff

Department:

Department: Business Services

Job Summary

Are you a business or finance professional seeking to work in a service-oriented environment? Would you enjoy being part of an organization that provides critical services to the greater Kalamazoo Community? If so then Kalamazoo Valley Community College may have an exciting opportunity for you.
About Us
Kalamazoo Valley Community College is a comprehensive, fully accredited, public, two-year college in Kalamazoo, Michigan. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive.

About the Opportunity

Kalamazoo Valley is seeking a Procurement & Payment Assistant to join its team in the college’s business services department. This position provides technical accounting support to secure products and services for instructional and operational areas of the college and processes invoices for payment. The ideal candidate will be knowledgeable in acceptable purchasing and accounting practices and will work positively with vendors who provide products and services to the college.

Essential Job Functions

• Generates purchase orders, processes change orders and enters invoices within the ERP system.
• Reviews purchase documentation for accuracy, completeness and proper general ledger (GL) coding and prepares documentation for tax-exempt purchases and vendor credits.
• Assists in training end users on procurement procedures and system functionality.
• Performs three-way matching of invoices, purchase orders and receipts to verify pricing and quantities.
• Reconciles vendor statements, payment records and account balances.
• Collaborates with vendors, internal departments and Business Services staff to resolve discrepancies.
• Monitors open items, aged invoices, credits and unresolved transactions to ensure timely resolution.
• Identifies trends, recurring issues and opportunities for process improvements within the procure-to-pay cycle.
• Maintains accurate vendor records, including contact and account information.
• Serves as a liaison between vendors and internal stakeholders to support effective communication and issue resolution.
• Assists with year-end close, fixed assets, 1099 reporting and audit documentation.
• Performs other related duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of acceptable purchasing and accounting practices.
• Knowledge of effective customer service principles.
• Skill in working with vendors providing products and services
• Skill in maintaining accounting records.
• Skill in organizing documentation.
• Skill in managing multiple details.
• Skill in the use of computers and software applications related to the essential functions of the job.
• Skill in effective verbal and written communication.
• Ability to identify and resolve problems in a timely manner.
• Ability to work independently with minimal supervision.
• Ability to establish and maintain effective working relationships with other personnel and the public.

Minimum Qualifications

Appropriate education, training, experience and talents are required. An example of this would be an associate degree in a related field and one (1) year of related experience, or equivalent combination of training, education and experience.

Physical Demands

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity.
The work is performed in a relatively safe, and secure work environment.

Work Hours

Work Hours: Core business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday

Posting Date

Posting Date 10/29/2026

EEO Statement

As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive. Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.

Required Documents

• Resume
• Cover Letter
• Letter of Recommendation

Optional Documents

• Letter of Recommendation 2
• Unofficial Transcripts
• Other Document

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Individuals who use tobacco products will not be hired into any full-time position at Kalamazoo Valley Community College. Do you use tobacco products?
  • Yes
  • No