Procurement Operations Specialist

DeWinter Group; Waltham (MA); Hybrid; USD 39,000 - 76,000; Full time

Job summary

DeWinter Group is seeking a Procurement Operations Specialist for a contract role to support essential procurement tasks, including requests, supplier coordination, and PO workflows, with attention to AI-enabled improvements.

The position is hybrid, with three onsite days per week (Tuesday–Thursday), and location options in Waltham, MA or Austen, TX. Candidates should have experience in procurement operations and strong communication.

Qualifications

• Experience in procurement operations, purchasing, or a related function.
• Experience managing procurement requests and resolving service or support tickets.
• Knowledge of purchase orders, supplier coordination, invoice follow-up, and routine purchasing activities.
• Strong organizational skills with the ability to manage ticket queues, documentation, and handoffs.
• Experience with enterprise procurement systems and AI-enabled workflows.

Responsibilities

• Manage purchasing requests, supplier follow-ups, and invoice tracking.
• Handle procurement tickets and purchase order workflows.
• Collaborate with procurement and cross-functional stakeholders to improve processes.
• Support adoption of AI tools and streamline procurement workflows.

Skills

Procurement operations

Purchasing requests

Ticket management

PO workflows

Supplier coordination

Invoice follow-up

AI-enabled workflows

Cross-functional collaboration

Communication skills

Independent work

Education

Bachelor's degree in business, supply chain, procurement, finance

Tools

Freshworks

Coupa

ChatGPT/ Claude

Procurement systems

Job description

Procurement Operations Specialist

Support critical procurement operations for a leading SaaS organization as a Procurement Operations Specialist. This contract role is ideal for a detail-oriented professional who can manage purchasing requests, supplier and invoice follow-up, procurement tickets, and purchase order workflows while helping improve team efficiency through practical applications of artificial intelligence.

Working closely with procurement and cross-functional stakeholders, you will keep daily operations organized, responsive, and accurate while contributing to the adoption of approved AI tools and streamlined workflows.

Required Skills

• Professional experience in procurement operations, purchasing, or a related function
• Experience managing procurement requests and resolving service or support tickets
• Knowledge of purchase orders, supplier coordination, invoice follow-up, and routine purchasing activities
• Strong organizational skills with the ability to manage ticket queues, documentation, and handoffs
• High level of accuracy, responsiveness, and attention to detail
• Experience using procurement, purchasing, or enterprise business systems
• Practical experience with artificial intelligence tools or AI-enabled workflows
• Strong written and verbal communication skills
• Ability to work independently and collaborate effectively with internal stakeholders

Nice to Have Skills

• Experience with Freshworks or a similar ticketing platform
• Experience with Coupa or another procurement management system
• Familiarity with ChatGPT or Claude
• Experience reviewing contracts, statements of work, or business terms
• Experience testing AI use cases, documenting workflows, or supporting AI adoption
• SaaS industry experience
• Familiarity with supplier onboarding, purchase requisitions, or procure-to-pay processes

Preferred Education and Experience

• Bachelor’s degree in business, supply chain, procurement, finance, or a related field preferred
• Prior experience in procurement operations, purchasing, accounts payable support, or supplier management preferred
• Experience supporting process improvement or system implementation initiatives is beneficial

Other Requirements

• Contract position expected to last approximately 3–4 months
• Hybrid schedule with three days onsite each week: Tuesday through Thursday
• Work location options: Austen, TX, or Waltham, MA
• Candidates working from the Waltham location must be available during Eastern Time hours
• Ability to work a full-time, 40-hour workweek
• Target start date: December 1
• Background check and drug screening required