Procurement Operations Specialist

Zenlayer Inc; Diamond Bar (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Zenlayer Inc in California seeks a Procurement Operations Specialist to ensure timely, accurate, and compliant procurement operations by managing purchase orders, supplier invoices, and payment requests, while supporting reliable financial reporting.

The ideal candidate is detail-oriented, data-driven, proactive, and collaborative, capable of owning issues, improving processes, and delivering high-quality data across ERP systems in a fast-paced global environment.

Qualifications

• Mandarin Chinese bilingual is required.
• Bachelor's degree in Finance, Accounting, SCM, or Business Administration is required.
• 2+ years of experience in procurement operations, finance operations, accounts payable, or related roles.

Responsibilities

• Process and manage purchase orders through their lifecycle.
• Coordinate with suppliers to resolve invoice discrepancies and payment issues.
• Prepare and process payment requests ensuring policy compliance.
• Maintain procurement records and data integrity in ERP systems.
• Collaborate with Procurement and Finance for cost recognition and reporting.
• Monitor transactions, identify data discrepancies, and drive improvements.
• Support internal audits and data quality enhancements.

Skills

Bilingual Mandarin Chinese

Attention to detail

Ownership

Communication

Data-driven

Education

Bachelor's degree in Finance, Accounting, Supply Chain Management, Business Administration

Tools

ERP systems (NetSuite, SAP, Oracle, Microsoft Dynamics)

Job description

Zenlayer is looking for a Procurement Operations Specialist! This team member will ensure the timely, accurate, and compliant execution of procurement operations by managing purchase orders, supplier invoices, payment requests, and procurement data, while supporting reliable financial reporting and operation.

Our ideal candidate is highly detail-oriented, data-driven, and proactive. They enjoy working with operational and financial data, take ownership of issues until they are resolved, and consistently seek ways to improve process efficiency and data accuracy. They are collaborative, dependable, and committed to delivering high-quality work in a fast-paced global environment. Let us now if you're the one!

Duties & Responsibilities:

• Process and manage purchase orders throughout their lifecycle, including creation, modification, closure, and documentation.
• Coordinate with suppliers to resolve invoice discrepancies, billing inquiries, and payment-related issues.
• Prepare and process payment requests while ensuring compliance with internal policies and approval procedures.
• Maintain accurate procurement records and ensure the integrity of procurement and cost-related data within ERP systems.
• Partner closely with Procurement and Finance teams to ensure timely cost recognition, invoice reconciliation, and accurate financial reporting.
• Monitor procurement transactions, identify data discrepancies, and proactively drive issue resolution and process improvements.
• Support internal audits and contribute to the continuous enhancement of procurement operations, controls, and data quality.

Required Qualifications:

• Bilingual in Mandarin Chinese is required.
• Bachelor's degree in Finance, Accounting, Supply Chain Management, Business Administration, or a related field.
• 2+ years of experience in procurement operations, finance operations, accounts payable, supply chain, or a related operational role.
• Excellent attention to detail and a strong sense of ownership.
• Good communication skills with the ability to coordinate effectively across Procurement, Finance, and external suppliers.
• Proficiency in Microsoft Excel and ERP systems (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics, or similar).
• Self-motivated, organized, and able to manage multiple priorities in a fast-paced environment.