Procurement Operations Specialist

TOSSWARE; Los Angeles (CA); On-site; USD 33,062 - 35,817; Full time

Job summary

TOSSWARE in Los Angeles is looking for a Procurement Operations Specialist to support purchasing, inventory management, and supplier coordination. This role is pivotal in ensuring materials are ordered on time and inventory levels are maintained according to demands.

The successful candidate will possess a degree in Supply Chain or Business and have experience in procurement operations. Strong analytical and communication skills are essential. The position offers a dynamic office and warehouse environment for effective execution of tasks.

Qualifications

• Experience with purchasing, inventory management, or supply chain operations.
• Strong organizational and analytical skills.
• Knowledge of inventory control, FIFO, and procurement processes.

Responsibilities

• Create, review, and release purchase orders.
• Monitor open purchase orders and follow up with suppliers.
• Maintain purchasing data integrity and accuracy.

Skills

Organizational skills

Analytical skills

Communication skills

Follow-up skills

Inventory control knowledge

Education

Associate or Bachelor's degree in Supply Chain, Business or related field

Tools

NetSuite

Microsoft Excel

Job description

Reports To: Senior Procurement Lead / Director of Operations

Pay Range: $24-$26

Position Summary

The Procurement Operations Specialist is responsible for supporting purchasing, inventory management, supplier coordination, and procurement operations. This role ensures materials are ordered on time, inventory levels are maintained appropriately, and procurement activities align with approved sales forecasts and operational requirements.

Essential Functions

Procurement & Purchase Order Management

• Create, review, and release purchase orders.
• Monitor open purchase orders and supplier confirmations.
• Follow up with suppliers regarding delivery schedules and order status.
• Track inbound shipments and communicate delays or risks.
• Resolve purchase order discrepancies with suppliers, warehouse, and accounting.

Forecast & Inventory Management

• Review sales forecasts provided by Sales and Marketing.
• Support inventory planning and replenishment activities.
• Monitor inventory levels, safety stock, reorder points, and inventory aging.
• Assist in managing FIFO inventory rotation.
• Identify potential stockout and overstock risks.
• Participate in inventory reviews and cycle count reconciliation.
• Maintain communication with suppliers regarding orders, lead times, and delivery commitments.
• Maintain vendor information and purchasing records.
• Escalate supplier performance issues when necessary.

Procurement Operations Support

• Support the Senior Procurement Lead with purchasing strategies and execution.
• Maintain purchasing and inventory data within NetSuite and related systems.
• Generate purchasing, inventory, and supplier performance reports.
• Support procurement-related projects and process improvements.

Systems & Reporting

• Maintain accurate purchasing and inventory records.
• Assist with procurement dashboards and KPI reporting.
• Support ERP and system enhancement projects.
• Ensure purchasing data integrity and accuracy.

Key Performance Indicators (KPIs)

• Purchase Order Accuracy
• Inventory Accuracy
• Inventory Turns
• Stockout Occurrences
• Excess and Obsolete Inventory
• Forecast vs Actual Variance
• Purchase Order Processing Time

Qualifications

• Associate or Bachelor's degree in Supply Chain, Business, Operations, Data Analyst or related field preferred.
• Experience with purchasing, inventory management, or supply chain operations.
• Strong organizational and analytical skills.
• Experience with ERP systems (NetSuite preferred).
• Proficient in Microsoft Excel and reporting tools.
• Strong communication and follow-up skills.
• Knowledge of inventory control, FIFO, and procurement processes.

Preferred Experience

• NetSuite ERP and WMS experience.
• SQF, GMP, or regulated environment experience.
• Inventory planning and forecasting support.

Working Conditions

• Office and warehouse environment.
• Ability to sit, stand, and walk throughout the workday.