Procurement Operations Specialist

Zenlayer; Diamond Bar (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Zenlayer in California is seeking a Procurement Operations Specialist to ensure timely, accurate, and compliant procurement processes, including purchase orders, invoices, and data management in ERP systems. You will partner with Procurement and Finance to recognize costs, reconcile invoices, and support reliable financial reporting in a fast-paced, global environment.

The ideal candidate is detail-oriented, data-driven, proactive, and capable of juggling multiple priorities while maintaining

Qualifications

• Bachelor's degree in Finance, Accounting, SCM, or related field.
• 2+ years in procurement/finance operations or related role.
• Mandarin Chinese bilingual required.
• Excellent attention to detail and ownership.
• Strong cross-functional coordination with procurement, finance, and suppliers.
• Proficiency in Excel and ERP systems (NetSuite, SAP, Oracle, MS Dynamics).
• Self-motivated and able to manage multiple priorities.

Responsibilities

• Process and manage purchase orders throughout their lifecycle.
• Coordinate with suppliers to resolve invoice discrepancies and payment issues.
• Prepare and process payment requests in line with internal policies.
• Maintain procurement records and ERP data integrity.
• Collaborate with Procurement and Finance to ensure cost recognition and financial reporting.
• Monitor procurement transactions and drive data quality improvements.
• Support internal audits and enhance procurement controls.

Skills

Detail-oriented

Data-driven

Communication

Ownership

Multitasking

Education

Bachelor's degree in Finance, Accounting, SCM, Business Administration, or related field

Tools

Excel

ERP systems

Job description

Zenlayer is looking for a Procurement Operations Specialist! This team member will ensure the timely, accurate, and compliant execution of procurement operations by managing purchase orders, supplier invoices, payment requests, and procurement data, while supporting reliable financial reporting and operation.

Our ideal candidate is highly detail-oriented, data-driven, and proactive. They enjoy working with operational and financial data, take ownership of issues until they are resolved, and consistently seek ways to improve process efficiency and data accuracy. They are collaborative, dependable, and committed to delivering high-quality work in a fast-paced global environment. Let us now if you're the one!

Duties & Responsibilities

• Process and manage purchase orders throughout their lifecycle, including creation, modification, closure, and documentation.
• Coordinate with suppliers to resolve invoice discrepancies, billing inquiries, and payment-related issues.
• Prepare and process payment requests while ensuring compliance with internal policies and approval procedures.
• Maintain accurate procurement records and ensure the integrity of procurement and cost-related data within ERP systems.
• Partner closely with Procurement and Finance teams to ensure timely cost recognition, invoice reconciliation, and accurate financial reporting.
• Monitor procurement transactions, identify data discrepancies, and proactively drive issue resolution and process improvements.
• Support internal audits and contribute to the continuous enhancement of procurement operations, controls, and data quality.

Required Qualifications

• Bilingual in Mandarin Chinese is required.
• Bachelor's degree in Finance, Accounting, Supply Chain Management, Business Administration, or a related field.
• 2+ years of experience in procurement operations, finance operations, accounts payable, supply chain, or a related operational role.
• Excellent attention to detail and a strong sense of ownership.
• Good communication skills with the ability to coordinate effectively across Procurement, Finance, and external suppliers.
• Proficiency in Microsoft Excel and ERP systems (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics, or similar).
• Self-motivated, organized, and able to manage multiple priorities in a fast-paced environment.