Procurement Operations Coordinator - Nonprofit Impact

Baby2Baby; Los Angeles (CA); Hybrid; USD 63,039,000 - 74,501,000; Full time

Job summary

Baby2Baby is seeking a Procurement Coordinator to support day-to-day procurement activities, maintain systems, and track orders across Los Angeles locations. The role involves coordinating the full lifecycle from requests to invoicing and ensuring accurate reporting to drive efficiency.

The position is office-based with 3-5 days on-site at the Los Angeles location, and may involve on-site work at warehouse facilities and future headquarters.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years of procurement, purchasing, operations, logistics, or related experience.
• Highly organized with attention to detail and ability to manage multiple priorities.
• Strong analytical and problem-solving skills with data handling ability.
• Excellent written and verbal communication across departments and vendors.
• Ability to manage multiple projects while meeting deadlines and ensuring accuracy.
• Proficiency with Microsoft Office and Google Workspace, especially Excel and Google Sheets.
• Willingness to learn new systems and improve operational efficiency.
• Ability to work independently and exercise sound judgment while supporting Baby2Baby's mission.

Responsibilities

• Supports day-to-day procurement activities, ensuring organized, efficient, and well-documented processes.
• Coordinates the full procurement lifecycle, including POs, vendor confirmations, production schedules, shipments, and invoices.
• Maintains procurement databases, trackers, dashboards, and reporting tools for visibility into purchasing activity and cost savings.
• Keeps centralized procurement records, including vendor info, pricing, lead times, and contracts.
• Supports vendor management through onboarding and ongoing communications to ensure timely execution.
• Conducts supplier research and assists with sourcing, benchmarking, and evaluations of new vendors.
• Develops and maintains procurement reporting, dashboards, and metrics for forecasting and leadership visibility.
• Coordinates with Warehouse to align purchasing with receiving capacity and distribution schedules.
• Collaborates with internal departments to track requests and communicate order status.
• Identifies opportunities to improve procurement processes through better documentation and data organization.
• Supports cross-functional procurement initiatives and on-site Baby2Baby events as needed.
• Other duties as assigned.

Skills

Organizational skills

Analytical thinking

Communication

Project management

Multitasking

Independent working

Problem solving

Team collaboration

Education

Bachelor's Degree

Tools

Excel

Google Sheets

Job description

Baby2Baby is seeking a Procurement Coordinator to support day-to-day procurement activities, maintain systems, and track orders across Los Angeles locations. The role involves coordinating the full lifecycle from requests to invoicing and ensuring accurate reporting to drive efficiency.

The position is office-based with 3-5 days on-site at the Los Angeles location, and may involve on-site work at warehouse facilities and future headquarters.