PROCUREMENT COORDINATOR

Baby2Baby; Los Angeles (CA); Hybrid; USD 63,039,000 - 74,501,000; Full time

Job summary

Baby2Baby is seeking a Procurement Coordinator to support day-to-day procurement activities, maintain systems, and track orders across Los Angeles locations. The role involves coordinating the full lifecycle from requests to invoicing and ensuring accurate reporting to drive efficiency.

The position is office-based with 3-5 days on-site at the Los Angeles location, and may involve on-site work at warehouse facilities and future headquarters.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years of procurement, purchasing, operations, logistics, or related experience.
• Highly organized with attention to detail and ability to manage multiple priorities.
• Strong analytical and problem-solving skills with data handling ability.
• Excellent written and verbal communication across departments and vendors.
• Ability to manage multiple projects while meeting deadlines and ensuring accuracy.
• Proficiency with Microsoft Office and Google Workspace, especially Excel and Google Sheets.
• Willingness to learn new systems and improve operational efficiency.
• Ability to work independently and exercise sound judgment while supporting Baby2Baby's mission.

Responsibilities

• Supports day-to-day procurement activities, ensuring organized, efficient, and well-documented processes.
• Coordinates the full procurement lifecycle, including POs, vendor confirmations, production schedules, shipments, and invoices.
• Maintains procurement databases, trackers, dashboards, and reporting tools for visibility into purchasing activity and cost savings.
• Keeps centralized procurement records, including vendor info, pricing, lead times, and contracts.
• Supports vendor management through onboarding and ongoing communications to ensure timely execution.
• Conducts supplier research and assists with sourcing, benchmarking, and evaluations of new vendors.
• Develops and maintains procurement reporting, dashboards, and metrics for forecasting and leadership visibility.
• Coordinates with Warehouse to align purchasing with receiving capacity and distribution schedules.
• Collaborates with internal departments to track requests and communicate order status.
• Identifies opportunities to improve procurement processes through better documentation and data organization.
• Supports cross-functional procurement initiatives and on-site Baby2Baby events as needed.
• Other duties as assigned.

Skills

Organizational skills

Analytical thinking

Communication

Project management

Multitasking

Independent working

Problem solving

Team collaboration

Education

Bachelor's Degree

Tools

Excel

Google Sheets

Job description

Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. Over the past 15 years, Baby2Baby has distributed over half a billion items to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by it’s industry-leading model that is redefining what it means to operate a nonprofit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 nonprofit on Fast Company’s World’s Most Innovative Companies List.

Position Overview

Reporting to the Procurement Manager, the Procurement Coordinator will support the day-to-day execution of Baby2Baby’s procurement function by coordinating purchasing activities, maintaining procurement systems and documentation, tracking orders and vendor information, and ensuring accurate reporting and data management. Working closely with departments across the organization, this role will help streamline procurement operations, support strategic sourcing initiatives, and contribute to the continued growth and efficiency of Baby2Baby’s procurement function.

The Procurement Coordinator will work Monday-Friday. The work is performed in an office setting and is currently in office or on site 3-5 days per week. The primary office location is 5830 W. Jefferson Boulevard, Los Angeles, CA 90016, with potential on-site responsibilities at Baby2Baby’s warehouse located at 16333 Raymer Street, Van Nuys, CA 91406, as well as the future headquarters in Santa Monica, CA.

Duties and Responsibilities

• Supports the day-to-day administration and execution of Baby2Baby’s procurement activities, ensuring purchasing processes are organized, efficient, and accurately documented.
• Coordinates the full procurement lifecycle, including purchase requests, purchase orders, vendor confirmations, production schedules, shipments, deliveries, and invoice reconciliation.
• Owns the maintenance and accuracy of procurement databases, trackers, dashboards, and reporting tools to provide visibility into purchasing activity, vendor performance, budgets, inventory risks, and cost savings.
• Maintains centralized procurement records, including vendor contact information, pricing history, lead times, minimum order quantities, payment terms, contracts, and product specifications.
• Supports vendor management through onboarding, ongoing communications, documentation collection, and follow-up to ensure timely execution and strong working relationships.
• Conducts supplier and product research, prepares comparison analyses, and assists with sourcing initiatives, benchmarking, and evaluation of new products and vendors.
• Assists in developing and maintaining procurement reporting, dashboards, and metrics that support forecasting, leadership visibility, and operational decision‑making.
• Coordinates closely with the Warehouse team to align purchasing timelines with receiving capacity, inventory management, and distribution schedules.
• Partners with internal departments to track purchasing requests, communicate order status, and ensure procurement priorities are executed effectively.
• Identifies opportunities to improve procurement processes through better documentation, workflow management, technology, and data organization.
• Supports cross-functional procurement initiatives and strategic projects as assigned.
• Onsite involvement at Baby2Baby events and distributions across Los Angeles, as needed.
• Other duties as assigned.

Required Qualifications

• Bachelor’s Degree or equivalent combination of education and relevant experience.
• 2+ years of experience in procurement, purchasing, operations, logistics, supply chain, administration, or a related field.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast‑paced environment.
• Strong analytical and problem‑solving skills with the ability to organize, interpret, and maintain accurate data.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and build positive working relationships with vendors.
• Demonstrated ability to manage multiple projects simultaneously while meeting deadlines and maintaining accuracy.
• Proficiency with Microsoft Office and Google Workspace, particularly Excel and Google Sheets.
• Comfortable learning new systems and technology platforms, with an interest in leveraging tools to improve operational efficiency.
• Ability to work independently, exercise sound judgment, and proactively identify and resolve issues.
• Strong commitment to Baby2Baby’s mission and values.

Preferred Qualifications

• Experience supporting procurement, purchasing, supply chain, inventory management, or warehouse operations.
• Experience maintaining reports, dashboards, or operational data used to support business decisions.
• Experience researching suppliers, comparing products, or coordinating vendor relationships.
• Experience working in a nonprofit, humanitarian, or mission‑driven organization.
• Familiarity with AI tools or technology platforms that support process improvement, reporting, or operational efficiency.

This role’s salary range is between $22-$26/hr. Actual salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.

Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.