Procurement Officer Senior - Buyer

Metropolitan Government of Nashville & Davidson County; Nashville (TN); On-site; USD 60,000 - 80,000; Full time

Job summary

The Metropolitan Government of Nashville & Davidson County is seeking a Procurement Officer Senior – Buyer for a full-time Civil Service role. This individual will be responsible for managing sourcing events, conducting negotiations, and developing contracts to procure goods and services for Metro departments. Ideal candidates should have a Bachelor's Degree in a financial field and at least 3 years of relevant experience. The role demands strong negotiation skills, knowledge of public procurement, and the ability to manage multiple projects efficiently.

Qualifications

• 3 years professional-level experience required.
• Ability to manage multiple projects simultaneously.
• Familiarity with public procurement processes.

Responsibilities

• Manage sourcing events and conduct negotiations for contracts.
• Develop and vet proposals, scopes of work, and evaluative criteria.
• Ensure procurement activities comply with financial policies and regulations.

Skills

Project Management

Negotiation

Public Procurement

Contract Development

Education

Bachelor’s Degree in Financial Related Field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft SharePoint

Oracle Cloud

Job description

TheProcurement Officer Senior – Buyer is a full-time Civil Service position in the Department of Finance, Division of Purchases. This individual will manage sourcing events, conduct negotiations, develop contracts, and perform ancillary duties as required to effectuate the purchase of goods and services on behalf of Metro departments and agencies.

Metro Finance has several divisions, including procurement, treasury and management and budget. Department employees provide financial management, information and business products to policy makers, departments, investors and the Nashville community to give them confidence in our government and to help them make informed decisions.

• Work with departmental staff to develop solicitations including, but not necessarily limited to their technical requirements, scopes of work, and evaluative criteria.
• Manage sourcing events including, but not necessarily limited to requests for proposal, invitations to bid, reverse auctions, sole sources, emergencies, and cooperative purchases.
• Work with departmental and divisional staff to schedule and conduct pre-offer meetings for solicitations.
• Work with departmental staff and the purchasing agent to vet, appoint, and train committee members for evaluation panels.
• Review offers received to determine responsiveness and responsibility.
• Work with departmental staff to schedule evaluations, evaluate and score responsive & responsible offers.
• Develop written justifications and intents to award.
• Lead contract negotiations between departmental staff, Metro Legal, suppliers and other interested parties.
• Develop contracts in consultation with departmental staff, Metro Legal, suppliers and other interested parties.
• Coordinate with the Business Development Officer relative to supplier outreach and any other matters within their purview.
• Report information to the Procurement Data Officer relative to key performance indicators and any other matters within their purview.
• Coordinate with the Business Assistance Office relative to the participation of minority owned, woman owned, LGBT owned, small, and service-disabled veteran owned businesses and any other matters within their purview.
• Coordinate with the Procurement Resource Group as relative to intents to award, effectuation of contracts, amendments, letters of acceptance, subcontractor substitutions, and any other matters within their purview.
• Participate in continuous improvement activities as required.
• Assist with the development of materials for, training and on-boarding of new divisional employees.
• Ensure that all procurement activity conforms to applicable business practices, finance policies, regulations, and laws.

Bachelor’s Degree in a financial related field and (3) years of professional-level experience or post graduate degrees in a relevant field.

"Additional education may be considered In lieu of some experience"

LICENSES REQUIRED
Valid driver license

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

• Experience managing, prioritize, and conduct multiple projects simultaneously.
• Familiar with Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft SharePoint, Cisco WebEx, and similar technological applications with minimal training.
• Knowledge of public procurement, sourcing, negotiations, and contract development.
• Knowledge of enterprise-wide software applications such as Oracle Cloud.

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.


Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.