Procurement Officer I

pimacounty; Tucson (AZ); On-site; USD 72,000 - 101,000; Full time

Job summary

Pima County is seeking a Procurement Officer I in the Materials & Services Division of the Procurement Department in Tucson, AZ. The role manages end-to-end solicitation processes, drafts contract documents, and ensures timely processing for approval and execution by the awarding authority, including contract amendments and renewals.

The position requires strong judgment, collaboration, and the ability to work independently with various county departments to develop effective specifications that

Qualifications

• Bachelor's degree in public administration, business administration, purchasing, materials management, engineering, architecture or a related field as determined by the department head at the time of recruitment.
• Three years of professional procurement experience related to contract writing, administration, or commodity management.
• (Relevant experience and/or education from an accredited college or university may be substituted.)
• Three years of experience with Pima County in a Buyer III, Contract Specialist or related position as determined by the department head at the time of recruitment.

Responsibilities

• Plans, organizes and coordinates development of sourcing strategies for high value requirements.
• Identifies opportunities and evaluates and implements improvements in strategic sourcing.
• Coordinates cross-functional teams and processes to facilitate expeditious and cost-effective procurement of materials and services.
• Provides direction and guidance to procurement professionals and internal customers in the area of strategic sourcing.
• Defines and establishes long-term objectives for the management of commodities and services.
• Prepares complex solicitations for strategic commodities and design and construction projects.
• Assists engineers, architects, program managers and other professional staff in establishing technical specifications.
• Resolves disputes between contractors, vendors, suppliers and various county departments.
• Negotiates contract terms and pricing for strategic commodities, services and design/construction contracts.

Skills

Procurement experience

Contract writing

Negotiation

Economic analysis

Education

Bachelor's degree in public administration or related field

Job description

Job Description Summary

Department - Procurement Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type

Classified

Job Classification

5368 - Procurement Officer I

Salary Grade

15

Pay Range

Hiring Range: $72,009 - $86,403 Annually

Pay Range: $72,009 - $100,817 Annually

Range Explanation

Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

Position Overview

The Procurement Officer I position is a professional, salaried position within the Materials & Services Division of the Procurement Department. This role requires strong judgment, excellent collaboration skills, and the ability to work independently with various County departments to develop effective specifications that meet their operational needs. Responsibilities include managing the end-to-end solicitation process, drafting contract documents, and ensuring timely processing for approval and execution by the appropriate awarding authority as well as include the establishment and maintenance of contracts, including amendments and renewals, in accordance with applicable policies, procedures, and procurement codes. The successful candidate will demonstrate a commitment to fair and ethical procurement practices, support the County's goals for transparency and fiscal responsibility, and foster respectful, professional relationships with both internal stakeholders and external suppliers.

Essential Functions

• Plans, organizes and coordinates development of sourcing strategies for high value requirements;
• Identifies opportunities and evaluates and implements improvements in strategic sourcing;
• Coordinates cross-functional teams and processes to facilitate expeditious and cost-effective procurement of materials and services;
• Provides direction and guidance to procurement professionals and internal customers in the area of strategic sourcing;
• Defines and establishes long-term objectives for the management of commodities and services;
• Prepares complex solicitations for strategic commodities and design and construction projects;
• Assists engineers, architects, program managers and other professional staff in establishing technical specifications;
• Resolves disputes between contractors, vendors, suppliers and various county departments;
• Manages assigned commodities, services, construction, and A&E activities;
• Maintains appropriate security and confidentiality of information created or encountered in the course of assigned duties;
• Evaluates procurement methods and develops procurement practices that are the most advantageous concerning price, conformity to specifications and other factors;
• Monitors and evaluates commodity, service and contract management program performance and effectiveness;
• Identifies acquisition problems and problem areas and develops and implements innovative solutions;
• Researches and analyzes data to determine cost effective commodity, service and contract management strategies;
• Compiles and analyzes market data and conducts economic analysis of historical buying trends to identify strategic commodities;
• Develops metrics and measures performance and improvements in sourcing;
• Recommends county procurement procedures and practices that will ensure compliance with the county procurement code and Board of Supervisor Policies;
• Coordinates investigations and reports development for vendor protests;
• Negotiates contract terms and pricing for strategic commodities, services and design/construction contracts.

Minimum Qualifications

Bachelor's degree from an accredited college or university with a major in public administration, business administration, purchasing, materials management, engineering, architecture or a related field as determined by the department head at the time of recruitment AND three years of professional procurement experience related to contract writing, administration, or commodity management.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Three years of experience with Pima County in a Buyer III, Contract Specialist or related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.