Procurement Officer I

Pima County; United States; On-site; USD 72,000 - 101,000; Full time

Job summary

Pima County is seeking a Procurement Officer I to lead end-to-end sourcing for high-value requirements within the Materials & Services Division. The role involves drafting complex solicitations, negotiating terms, and ensuring timely approval and execution by the awarding authority while maintaining compliance with procurement codes.

The successful candidate will have a bachelor’s degree in a related field and at least three years of professional procurement experience, with strong negotiation,

Qualifications

• Bachelor’s degree with major in public administration, business administration, purchasing, materials management, engineering, architecture or related field
• Three years of professional procurement experience related to contract writing, administration, or commodity management
• Experience substituting education for work experience may be considered

Responsibilities

• Plans, organizes and coordinates development of sourcing strategies for high value requirements
• Identifies opportunities and evaluates improvements in strategic sourcing
• Coordinates cross-functional teams to procure materials and services
• Provides direction to procurement professionals and internal customers in strategic sourcing
• Prepares complex solicitations for strategic commodities and design/construction projects
• Negotiates contract terms and pricing for strategic commodities, services and design/construction contracts
• Maintains confidentiality of information encountered in duties
• Monitors procurement methods and ensures compliance with county procurement code

Skills

Procurement experience

Negotiation

Contract writing

Cross-functional collaboration

Education

Bachelor’s degree in public administration, business administration, purchasing, materials management, engineering, architecture or related field

Master’s degree preferred

Tools

Oracle

SAP

Workday

Job description

Job Description Summary

Department - Procurement Job Description OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified | Job Classification: 5368 - Procurement Officer I | Salary Grade: 15

Pay Range: Hiring Range: $72,009 - $86,403 Annually | Pay Range: $72,009 - $100,817 Annually

Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The Procurement Officer I position is a professional, salaried position within the Materials & Services Division of the Procurement Department. This role requires strong judgment, excellent collaboration skills, and the ability to work independently with various County departments to develop effective specifications that meet their operational needs. Responsibilities include managing the end-to-end solicitation process, drafting contract documents, and ensuring timely processing for approval and execution by the appropriate awarding authority as well as include the establishment and maintenance of contracts, including amendments and renewals, in accordance with applicable policies, procedures, and procurement codes. The successful candidate will demonstrate a commitment to fair and ethical procurement practices, support the County’s goals for transparency and fiscal responsibility, and foster respectful, professional relationships with both internal stakeholders and external suppliers.

Essential Functions

• Plans, organizes and coordinates development of sourcing strategies for high value requirements


• Identifies opportunities and evaluates and implements improvements in strategic sourcing


• Coordinates cross-functional teams and processes to facilitate expeditious and cost-effective procurement of materials and services


• Provides direction and guidance to procurement professionals and internal customers in the area of strategic sourcing


• Defines and establishes long-term objectives for the management of commodities and services


• Prepares complex solicitations for strategic commodities and design and construction projects


• Assists engineers, architects, program managers and other professional staff in establishing technical specifications


• Resolves disputes between contractors, vendors, suppliers and various county departments


• Manages assigned commodities, services, construction, and A&E activities


• Maintains appropriate security and confidentiality of information created or encountered in the course of assigned duties


• Evaluates procurement methods and develops procurement practices that are the most advantageous concerning price, conformity to specifications and other factors


• Monitors and evaluates commodity, service and contract management program performance and effectiveness


• Identifies acquisition problems and problem areas and develops and implements innovative solutions


• Researches and analyzes data to determine cost effective commodity, service and contract management strategies


• Compiles and analyzes market data and conducts economic analysis of historical buying trends to identify strategic commodities


• Develops metrics and measures performance and improvements in sourcing


• Recommends county procurement procedures and practices that will ensure compliance with the county procurement code and Board of Supervisor Policies


• Coordinates investigations and reports development for vendor protests


• Negotiates contract terms and pricing for strategic commodities, services and design/construction contracts

Minimum Qualifications

Bachelor’s degree from an accredited college or university with a major in public administration, business administration, purchasing, materials management, engineering, architecture or a related field as determined by the department head at the time of recruitment AND three years of professional procurement experience related to contract writing, administration, or commodity management. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: Three years of experience with Pima County in a Buyer III, Contract Specialist or related position as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the \"Education\" and “Work Experience\" sections of the application. Do not substitute a resume for your application, or write \"see resume\" on your application.

Preferred Qualifications

• Master’s degree or higher education in public administration, business administration, supply chain management, finance, or a related field


• Minimum three (3) years professional procurement or contracting experience, preferably in a government or large institutional setting


• Experience managing formal solicitations (e.g., RFPs, IFBs, RFQs) and drafting, negotiating, or administering contracts


• Experience using contract management systems and procurement/ERP platforms (e.g., Oracle, SAP, Workday)

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates

Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items

The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Physical/Sensory Requirements

Physical and sensory requirements will be determined by position. Action Activity – bending and reaching; Motion Activity – simple and firm grasping; Hearing Activity – none; Speaking Activity – in person and on the phone; Vision – operate a motor vehicle.

Working Conditions

Working conditions will be determined by position.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee. Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well‑being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.

Employer Branding

By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.