Procurement Officer Assistant - Engineering Business Services Center

Experience Champaign Urbana; Urbana (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Experience Champaign Urbana seeks a Procurement Assistant to support EBSC units with the end-to-end processing of requisitions, purchase orders, and related buying activities. You will verify pricing, delivery lead times, prepare required forms, and coordinate with vendors and campus staff to resolve outstanding accounts payable and ensure compliant procurement documentation.

Responsibilities include assisting with iBuy/Purchasing workflows, reviewing vendor information forms, and generating

Qualifications

• Assist with evaluation and preparation of procurement requests for EBSC units.
• Verify pricing, delivery times, and receiving information.
• Prepare and review required vendor forms and requisition documentation.

Responsibilities

• Assist with processing procurement requests and issuing purchase orders.
• Coordinate with vendors and EBSC units to resolve outstanding accounts payable.
• Reconcile monthly charges and report on requisitions, shipments, and complaints.

Job description

Duties and Responsibilities

• Assists with evaluation and preparation of all procurement requests for EBSC units, including: a) verification of pricing and delivery/lead times and receiving information. b) requesting, preparing, and/or reviewing required forms related to requisitions and potential orders; working with departments in preparing specifications for purchasing commodities, equipment, and services, or for requisition clarification. c) notification of vendors regarding any required forms such as vendor information forms and disclosure and/or certification forms relating to orders, such as certificates of insurance and vendor financial disclosures; evaluation of documents and forms for accuracy and completeness. d) preparation of reports and correspondence (such as the status of requisitions, purchase orders, shipments, and complaints); providing of interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors. Assists with the processing of all procurement requests for EBSC units. Issues purchase orders with appropriate authorization authority. Assists in the coordination, review, and issuance of simple contract documents. Assists faculty, students, and staff with Procurement, including iBuy Purchase Order requisitions, P-Card transactions, and Emburse invoice payments. Investigates invoices and overdue account balances. Coordinates with vendors, EBSC units, and other University offices to initiate corrective action and resolve any outstanding accounts payable. Serves as support to the team in reconciling monthly accounts; verifies charges to accounts by matching receipts to charges, initiates contact with appropriate departments to obtain missing information and receipts. Keys corrective accounting entries into Banner. Other duties as assigned.