Business Assistant, Purchasing

Purdue University; West Lafayette (IN); Hybrid; USD 25,000 - 28,000; Full time

Job summary

Purdue University in West Lafayette is seeking a Procurement Business Assistant to be the College of Engineering’s main contact for procurement guidelines, policies, and procedures, helping faculty, students and staff with purchases.

This hybrid role combines on-site and remote work and requires strong MS Office skills, four years of administrative experience, and a customer-service mindset to navigate purchasing processes in Ariba and related systems.

Qualifications

• Four years of administrative or clerical experience.
• Experience in customer service.
• Proficiency with MS Word, Excel and Outlook.
• Ability to multitask, manage time and meet deadlines.
• Ability to maintain confidentiality and communicate clearly.

Responsibilities

• Place and receive orders in Ariba and manage vendor updates.
• Assist faculty, staff, and students with procurement needs.
• Utilize TeamDynamix to track workflow.
• Adapt to different work styles in a hybrid environment.

Skills

MS Word

MS Excel

MS Outlook

Education

High School Diploma/GED

Tools

Ariba

Job description

The Procurement Business Assistant will be responsible for and serve as the College of Engineering’s key point of contact for all procurement-related guidelines, policies, and procedures for varying business areas. This position will assist faculty, students, and staff in the College of Engineering and Purdue Polytechnic Institute with the procurement of goods and services.

This is a hybrid position with a combination of on-site and remote work.

Responsibilities Include:

• Placing and receiving orders in Ariba, requesting new/change vendor updates, entering direct payments, keying work orders, processing cash and check deposits, and reconciling departmental purchasing cards.
• Serve as a point of contact for all procurement and other related questions while assisting departmental faculty, staff, and students with procurement needs.
• Utilize the TeamDynamix tracking system to manage workflow.
• The position requires someone who transitions easily and adapts well to different work styles.

What We’re Looking For:

Required:

Education and Experience:

• High School Diploma/GED.
• Four years of experience in an administrative or clerical role.
• Experience with customer service.

Skills Needed:

• Proficient with Microsoft Word, Excel and Outlook.
• Ability to practice good time management, organizational skills and efficiently multi-task.
• Ability to work under pressure, handle frequent interruptions, prioritize workload and meet deadlines.
• Must demonstrate a willingness to learn and use own initiative to explore capabilities to enhance productivity and assume responsibility.
• Ability to make sound judgments and observe confidentiality at all times is essential.
• Strong verbal and written communication with skills.
• Ability to explain policies and procedures to staff.
• Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service.
• Ability to problem-solve and analyze issues.
• Ability to maintain productivity and efficiency in a hybrid work environment (on-campus and at-home)

Additional Information:

• To learn more about Purdue’s benefits summary CLICK HERE
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible for Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period

Career Stream

Administrative and Operational Support 2

Pay Band S040
Job Code #200042334
The anticipated hourly rate for this position is $18.50/hour.

Equal Opportunity Employer

Purdue University is an EO/EA university.