Procurement Manager (TS/SCI with Poly Required)

GCI Incorporated; Virginia (MN); On-site; USD 70,000 - 100,000; Full time

Job summary

GCI Incorporated is seeking a Procurement Lead to manage purchasing activities for multiple programs. You will lead a small team, coordinate with sales and accounting, and ensure accurate order processing, receiving, and invoicing while maintaining vendor relationships.

Applicants must be a US citizen with an active TS/SCI clearance with a polygraph. Strong communication, problem-solving, and cross-functional collaboration skills are essential.

Qualifications

• 3–5 years of purchasing experience or strong customer service background.
• Excellent written and oral communication skills.
• Proactive problem solver focused on timely delivery and issue resolution.
• Team player with analytical and organizational skills in a fast-paced environment.
• Strong cross-functional collaboration with sales, accounting and management.
• Proficient in MS Office365; Deltek CostPoint experience a plus.

Responsibilities

• Receive orders from sales; coordinate with Accounting for proper processing.
• Perform receiving functions and certify completed orders.
• Negotiate terms with sales and vendors on damage, returns, or other changes.
• Maintain files on materials, inventories, and deliveries.
• Liaise between program, sales, and vendors for booking/invoicing questions.

Skills

Communication

Problem solving

Time management

Cross-functional collaboration

MS Office365

Vendor negotiation

Education

Bachelor's degree in business-related discipline

Tools

MS Office365

Deltek CostPoint

Job description

GCI embodies excellence, integrity and professionalism. The employees supporting our customers deliver unique, high-value mission solutions while effectively leverage the technological expertise of our valued workforce to meet critical mission requirements in the areas of Data Analytics and Software Development, Engineering, Targeting and Analysis, Operations, Training, and Cyber Operations. We maximize opportunities for success by building and maintaining trusted and reliable partnerships with our customers and industry.

At GCI, we solve the hard problems. As a Procurement Lead, a typical day will include the following duties:

Responsibilities

• Receive orders from the sales team or other procurement methods. Work with Accounting to make sure all items are processed correctly.
• Performs receiving functions - verifies contents of orders received, identifies issues, certifies completed orders.
• Negotiates and settles with sales team and vendors regarding damage claims, rejections, losses, return of materials, overages, cancellations, and other changes.
• Maintains files and records of materials, inventories, and deliveries.
• Serves as a liaison between the program, the sales team and vendors in order to answer questions and resolve problems around booking and invoicing.
• Coordinates with Accounting and Sales to ensure prompt billing and payment.
• Supports internal and external audits, and prepares audit ready file documentation.
• Quickly and accurately submit purchase orders and receipts for invoice and reconciliation.
• Make sure customers have all the necessary equipment, and documentation associated with their orders.
• Participates in special projects as required.
• Serves as the procurement lead for a team of 2+ procurement staff.
• May be responsible for procurement activities across multiple programs.
• Responsible for maintaining equipment in storage and conducting regular inventory of items.

Education

Bachelors Degree in business-related discipline, or equivalent combination of education, professional training or work experience.

Qualifications

• 3-5 years of related purchasing experience, or strong customer service experience.
• Possess excellent written and oral communication skills.
• Proactive problem solver(e.g., delivery/shipping, back orders, non-responsive vendors, negotiating terms and conditions, etc.) and challenges focused on results.
• Mission-oriented team player, with strong analytical and organizational skills, ability to multitask, work independently, and manage time and workload effectively in a fast-paced environment.
• Successfully works cross-functionally with sales, accounting, management, etc.
• Excellent systems skills to include MS Office365.
• Deltek CostPoint experience a plus, but not required.

A candidate must be a US Citizen and requires an active/current TS/SCI with Polygraph clearance.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans