Procurement Manager

Xplora Search Group; Pennsylvania; On-site; USD 70,000 - 100,000; Full time

Job summary

Xplora Search Group in Pennsylvania seeks an experienced Accounts Payable/Procure-to-Pay professional to oversee the full P2P cycle, ensuring efficient processing and strong internal controls in our Pennsylvania operations.

You will partner with finance to close monthly books, implement policy, drive cost savings through supplier consolidation, and lead the AP team, promoting accuracy and compliance across the organization.

Responsibilities

• Oversee and optimize the full procure-to-pay (P2P) cycle across the organization
• Establish and enforce purchasing policies including PO usage and vendor guidelines
• Drive cost savings through vendor consolidation and strategic sourcing
• Manage vendor relationships and resolve issues promptly and professionally
• Ensure timely and accurate invoice processing and weekly payment execution
• Maintain vendor master data including tax documentation and payment controls
• Partner with accounting to support month-end close including accruals and reconciliations
• Ensure accurate expense coding and classification
• Assist with vendor statement reconciliations and invoice cutoff procedures
• Identify inefficiencies and implement process improvements to strengthen operations
• Develop and maintain SOPs for P2P processes
• Support system enhancements and automation initiatives (PO and invoice workflows)
• Ensure compliance with internal controls, company policies, and accounting standards
• Oversee 1099 reporting and compliance requirements
• Support audits by providing documentation and process transparency
• Ensure adherence to tax regulations and internal policies
• Lead and develop the accounts payable team
• Set performance expectations and drive accountability
• Partner with finance leadership to improve scalability and operational performance

Job description

• Oversee and enhance the full procure-to-pay (P2P) cycle across the organization
• Establish and enforce purchasing policies, including PO usage and preferred vendor guidelines
• Drive cost savings through vendor consolidation and strategic sourcing initiatives
• Manage vendor relationships and resolve issues promptly and professionally
• Ensure timely and accurate invoice processing and weekly payment execution
• Maintain vendor master data, including tax documentation and payment controls

Accounting & Close Support

• Partner with accounting to support month-end close, including accruals and reconciliations
• Ensure accurate expense coding and classification
• Assist with vendor statement reconciliations and invoice cutoff procedures

Process Improvement & Controls

• Identify inefficiencies and implement process improvements to strengthen operations
• Develop and maintain SOPs for P2P processes
• Support system enhancements and automation initiatives (PO and invoice workflows)
• Ensure compliance with internal controls, company policies, and accounting standards

Compliance & Audit

• Oversee 1099 reporting and compliance requirements
• Support audits by providing documentation and process transparency
• Ensure adherence to tax regulations and internal policies
• Lead and develop the accounts payable team
• Set performance expectations and drive accountability
• Partner with finance leadership to improve scalability and operational performance