Procurement / Logistics Administrative Assistant - Japanese Bilingual

Pasona Inc.; Torrance (CA); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Free onsite parking

Job summary

Pasona Inc. is seeking a detail-oriented Procurement / Logistics Administrative Assistant to support purchasing and logistics operations for electrical materials in Torrance, CA. This temp-to-hire role involves communicating with U.S.

suppliers, processing orders, tracking shipments, and preparing documents for Japan. The ideal candidate handles high-volume admin tasks with reliability and accuracy, with no industry experience required. Japanese language is a plus but not required.

Qualifications

• Previous administrative or office experience required.
• Basic computer skills including email, data entry, and document preparation.
• Strong communication and organizational skills.
• Excellent attention to detail and accuracy.
• Ability to follow instructions and complete tasks within deadlines.
• Ability to work independently and take initiative in a small team.
• Willingness to learn and handle repetitive, detail-oriented tasks.

Responsibilities

• Communicate with U.S. suppliers regarding quotations, orders, and delivery schedules.
• Assist with preparing quotations and purchase orders.
• Track order status, delivery schedules, and shipments.
• Coordinate international shipments to Japan and prepare shipping documents.
• Perform data entry and maintain accurate records.
• Verify documents, inventory records, and delivery confirmations.
• Provide general administrative support as needed.

Skills

Admin experience

Data entry

Communication

Attention to detail

Work independently

Learning mindset

Tools

MS Office

Job description

Procurement / Logistics Administrative Assistant

Location: Torrance, CA | Hybrid (3 days onsite, 2 days remote)

Employment Type: Temporary / Temp-to-Hire

Assignment Duration: Approximately 3–6 months

Schedule: Full-time preferred | Monday–Friday

Hourly Rate: $23–$28/hour (DOE)

Start Date: ASAP

Japanese Bilingual: A plus, not required

Position Summary

Our client is seeking a detail-oriented and organized Procurement / Logistics Administrative Assistant to support purchasing and logistics operations for electrical materials.

This position involves communicating with U.S. suppliers, processing purchase orders, tracking shipments, and preparing shipping documents for Japan.

The ideal candidate is reliable, accurate, and comfortable handling a high volume of administrative tasks. Industry experience is not required, and candidates with general office experience are encouraged to apply.

This is a temporary position with potential for permanent employment after approximately 6 months. A 3-month temporary assignment may also be considered.

Key Responsibilities

• Communicate with U.S. suppliers regarding quotations, orders, and delivery schedules.
• Assist with preparing quotations and purchase orders.
• Track order status, delivery schedules, and shipments.
• Coordinate international shipments to Japan and prepare shipping documents.
• Perform data entry and maintain accurate records.
• Verify documents, inventory records, and delivery confirmations.
• Provide general administrative support as needed.

Qualifications

• Previous administrative or office experience required.
• Basic computer skills, including email, data entry, and document preparation.
• Strong communication and organizational skills.
• Excellent attention to detail and accuracy.
• Ability to follow instructions and complete tasks within deadlines.
• Ability to work independently and take initiative in a small team.
• Willingness to learn and handle repetitive, detail-oriented tasks.

Preferred Qualifications

• Experience in purchasing, procurement, or order processing.
• Experience in logistics, shipping, or import/export operations.
• Experience communicating with suppliers.
• Experience working in a Japanese business environment.
• Japanese language skills are a plus, but not required.

Work Schedule

• Onsite: Monday, Tuesday, Thursday
• Remote: Wednesday, Friday
• Full-time, 5 days per week preferred.
• Free onsite parking available.

Ideal Candidate

Our client is looking for someone who is proactive, dependable, and eager to learn and grow in a small-team environment.

Candidates with strong administrative skills, attention to detail, and a positive attitude will be considered even without direct procurement or logistics experience.