Procurement & Inventory Specialist (Nonprofit)

Nycacc; New York (NY); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

PTO package

Health insurance

401K and Pension

Life Insurance

On-the-job training

Job summary

Animal Care Centers of NYC is seeking a Procurement Specialist to support daily purchasing, procurement, and inventory operations across multiple locations. You will work closely with finance, inventory operations, and vendors to ensure timely purchasing of supplies, equipment, and materials while maintaining cost efficiency, inventory accuracy, and strong internal controls.

The ideal candidate has a high school diploma, at least two years of purchasing experience, strong attention to detail,

Qualifications

• High School Diploma or GED required.
• At least two years of experience with purchasing, procurement, inventory management, or accounts payable processes required.
• Excellent attention to detail with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills with the ability to collaborate across departments.
• Strong analytical, organizational, and problem-solving skills.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Process purchase requests and coordinate the procurement of supplies, equipment, and operational materials in a timely and cost-effective manner.
• Review purchase orders for accuracy, approvals, budget alignment, and proper account coding.
• Track orders from request through fulfillment, resolving backorders, shipment delays, billing discrepancies, and vendor issues as needed.
• Develop and maintain strong relationships with vendors and suppliers to ensure reliable service, timely deliveries, and issue resolution.
• Collaborate with internal departments to understand purchasing needs, inventory demands, and improve procurement workflows.
• Support accounts payable processes by matching purchase orders, receipts, and invoices to ensure accurate and timely processing.
• Maintain organized electronic purchasing records and assist with improving procurement documentation and workflow processes.
• Train staff on purchasing procedures, approval workflows, and purchasing system processes.
• Continuously identify opportunities to improve purchasing efficiency, inventory controls, and vendor management processes.
• Assist with inventory reconciliation and resolve discrepancies between inventory records and physical counts.
• Fear Free certification within 30 days of hire.
• Support additional operational and administrative projects as assigned.

Skills

Attention to detail

Multitasking

Communication skills

Collaboration across departments

Analytical skills

Integrity and confidentiality

Microsoft Office proficiency

Education

High School Diploma or GED

Tools

NetSuite

Job description

Animal Care Centers of NYC is seeking a Procurement Specialist to support daily purchasing, procurement, and inventory operations across multiple locations. You will work closely with finance, inventory operations, and vendors to ensure timely purchasing of supplies, equipment, and materials while maintaining cost efficiency, inventory accuracy, and strong internal controls.

The ideal candidate has a high school diploma, at least two years of purchasing experience, strong attention to detail,