Contract Processor/Procurement Specialist

Chris Baily; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

NYCSCA HR in Long Island City seeks a Contract Processor/Procurement Specialist to manage purchase orders, de-obligations, and vendor communications within an indefinite-duration role.

Responsibilities include processing POs, reviewing requests, obtaining quotes, and maintaining accurate procurement records, while ensuring compliance and timely follow-ups across internal stakeholders and vendors.

Qualifications

• High school diploma required; additional associate or bachelor’s degree in business administration, supply chain, or related field preferred.
• 1–3 years of experience in procurement, purchasing, or accounts payable support.
• Familiarity with purchase order systems and vendor management processes.
• Strong organizational skills and attention to detail.
• Excellent written communication skills for vendor correspondence.
• Ability to manage multiple requests and follow-ups simultaneously.
• Proficiency in Microsoft Office (Excel, Outlook) and ERP/procurement software.

Responsibilities

• Process purchase orders.
• De-obligate or decrease purchase orders as needed based on updated requirements, cancellations, or budget adjustments.
• Ensure PO records accurately reflect current order status and value.
• Receive and review De-obligation/Decrease Request Forms submitted by internal stakeholders.
• Request and track Quotes from vendors and stakeholders.
• Verify accuracy and completeness of requests before processing.
• Route or escape incomplete or unclear requests for clarification.
• Request and follow up on MOCS forms.
• Request and track vendor information updates.

Skills

Attention to detail

Organizational skills

Written communication

Multitasking

Vendor communication

Education

High school diploma

Associate or Bachelor’s degree in Business Administration / Supply Chain

Tools

Microsoft Office

ERP/procurement software

Job description

Job Description Role:

Contract Processor/Procurement Specialist

Client:

NYCSCA HR

Location:

Long Island City

Duration:

Indefinite

Explain the function(s) to be performed by the requested staff member:

• Process purchase orders.
• De-obligate or decrease purchase orders (POs) as needed based on updated requirements, cancellations, or budget adjustments.
• Ensure PO records accurately reflect current order status and value.
• Receive and review De-obligation/Decrease Request Forms submitted by internal stakeholders.
• Request and track Quotes from vendors and stakeholders.
• Verify accuracy and completeness of requests before processing.
• Route or escape incomplete or unclear requests for clarification.
• Request and follow up on MOCS (Minority/Woman/Owned Certification, or applicable compliance) forms.
• Request and track vendor information updates (address, contact, banking, certification changes).

Qualifications:

• High school diploma required, associate or bachelor’s degree in business administration, Supply Chain, or related field preferred.
• 1–3 years of experience in procurement, purchasing, or accounts payable support.
• Familiarity with purchase order systems and vendor management processes.
• Strong organizational skills and attention to detail.
• Excellent written communication skills for vendor correspondence.
• Ability to manage multiple requests and follow-ups simultaneously.
• Proficiency in Microsoft Office (Excel, Outlook) and ERP/procurement software.

Key Competencies:

• Time management and follow-through.
• Professional communication.
• Compliance and documentation tracking.