Contract ProcessorProcurement Specialist

Amtex systems; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Amtex Systems seeks a detail-oriented Contract Processor/Procurement Specialist for NYCSCA HR in Long Island City. You will process purchase orders, de-obligate or adjust POs, and ensure records reflect current status and values.

You will coordinate with vendors, review requests, and track quotes and supplier updates to support compliance and timely procurement. The role requires 1–3 years in procurement or accounts payable, strong Excel and ERP knowledge, and excellent vendor communication.

Qualifications

• High school diploma required; higher degree preferred.
• 1–3 years in procurement, purchasing, or accounts payable support.
• Familiarity with PO systems and vendor management processes.
• Strong organizational skills and attention to detail.
• Excellent written communication for vendor correspondence.
• Ability to manage multiple requests and follow-ups.

Responsibilities

• Process purchase orders.
• De-obligate or decrease purchase orders as needed based on updated requirements, cancellations, or budget adjustments.
• Ensure PO records accurately reflect current order status and value.
• Receive and review De-obligation/Decrease Request Forms submitted by internal stakeholders.
• Request and track Quotes from vendors and stakeholders.
• Verify accuracy and completeness of requests before processing.
• Route or escalate incomplete or unclear requests for clarification.
• Request and follow up on MOCS forms.
• Request and track vendor information updates.

Skills

Organizational skills

Attention to detail

Vendor communication

Written communication

Time management

Professional communication

Compliance documentation

Education

High school diploma

Associate or Bachelor's degree in Business or Supply Chain

Tools

ERP software

Microsoft Office (Excel, Outlook)

Job description

Job Description

Job Description

Role: Contract Processor/Procurement Specialist

Client: NYCSCA HR

Location: Long Island City

Duration: Indefinite

Explain the function(s) to be performed by the requested staff member:

• Process purchase orders.
• De-obligate or decrease purchase orders (POs) as needed based on updated requirements, cancellations, or budget adjustments.
• Ensure PO records accurately reflect current order status and value.
• Receive and review De-obligation/Decrease Request Forms submitted by internal stakeholders.
• Request and track Quotes from vendors and stakeholders.
• Verify accuracy and completeness of requests before processing.
• Route or escalat incomplete or unclear requests for clarification.
• Request and follow up on MOCS (Minority/Woman/Owned Certification, or applicable compliance) forms.
• Request and track vendor information updates (address, contact, banking, certification changes).

Qualifications:

• High school diploma required, associate or bachelor’s degree in business administration, Supply Chain, or related field preferred.
• 1–3 years of experience in procurement, purchasing, or accounts payable support.
• Familiarity with purchase order systems and vendor management processes.
• Strong organizational skills and attention to detail.
• Excellent written communication skills for vendor correspondence.
• Ability to manage multiple requests and follow-ups simultaneously.
• Proficiency in Microsoft Office (Excel, Outlook) and ERP/procurement software.

Key Competencies:

• Time management and follow-through.
• Professional communication.
• Compliance and documentation tracking.