Procurement Operations and Inventory Specialist (PT)

Evolving Solution Services; New York (NY); On-site; USD 41,328 - 49,593; Part time

Job summary

Evolving Solution Services is seeking an Order Management & Supply Coordination Specialist in a part-time hybrid NYC role. You’ll support customer and supplier transactions, coordinate POs, monitor inventory, and liaise with Sales, Logistics, Suppliers, Warehouse Operations and Accounting to ensure accurate order processing and timely fulfillment.

The position emphasizes attention to detail, organizational skills, and proactive communication to resolve discrepancies in pricing, inventory,

Qualifications

• Associate's degree in Business, Supply Chain, Logistics, Operations, or related field or equivalent experience.
• 2–4 years of experience in order management, customer service, supply chain, logistics coordination, sales support, or related functions.
• Experience with POs, inventory tracking, invoices, and supplier communications.
• Proficiency in Microsoft Excel and Office applications.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Review customer purchase orders (POs) to ensure pricing, terms, and conditions are accurate and aligned with company requirements.
• Verify inventory availability and maintain internal inventory tracking.
• Review supplier invoices for accuracy and completeness.
• Prepare and submit payment requests to accounting (no bookkeeping duties).
• Conduct post-order reviews after shipment to ensure transaction accuracy.
• Review AR invoices to verify pricing and margin.
• Identify, investigate, and communicate discrepancies to the team for resolution.
• Maintain accurate records of transactions and related documentation.
• Take on additional duties as assigned by management.

Skills

Attention to detail

Strong communication

Organizational skills

Time management

Education

Associate's degree in Business or related field

Tools

Microsoft Excel

Microsoft Office

Job description

NY, New York, NY, US

2 days ago Requisition ID: 1008

Salary Range: $30.00 To $36.00 Hourly

Salary Range : $30 - $36 per hour (Part-Time Approx. 20 hours a week)
Location: NYC (Midtown Area) Hybrid (onsite 4 days a week)

Position Summary

The Order Management & Supply Coordination Specialist is responsible for supporting the efficient execution of customer and supplier transactions by coordinating purchase orders, inventory tracking, supplier communications, and post-shipment reviews. This position serves as a key liaison between Sales, Logistics, Suppliers, Warehouse Operations, and Accounting to ensure accurate order processing, inventory visibility, and timely fulfillment of customer requirements.

The role requires strong attention to detail, organizational skills, and the ability to proactively identify and communicate discrepancies related to pricing, inventory, supplier orders, delivery performance, and transaction records. The successful candidate will contribute to operational efficiency while maintaining a high level of customer and supplier support.

• Review customer purchase orders (POs) to ensure pricing, terms, and conditions are accurate and consistent with company requirements.
• Verify inventory availability and maintain the internal inventory management tracking sheet.
• Reviewing supplier invoices for accuracy and completeness.
• Preparing and submitting payment requests to the accounting team (no bookkeeping responsibilities required).
• Perform post-order reviews upon shipment completion to ensure transaction accuracy.
• Review accounts receivable (AR) invoices to verify pricing and margin consistency.
• Identify, investigate, and communicate discrepancies or potential issues to the appropriate team members for resolution.
• Maintain accurate records of transactions, inventory updates, and related documentation.
• Perform additional duties and responsibilities as assigned by management.

Qualifications

• Associate's degree in Business, Supply Chain, Logistics, Operations, or a related field; or equivalent combination of education and experience.
• Minimum 2-4 years of experience in order management, customer service, supply chain, logistics coordination, sales support, or related operational functions.
• Experience working with purchase orders, inventory tracking, invoices, and supplier communications.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience in chemical distribution, manufacturing, or industrial products industries.
• Familiarity with ERP systems, inventory management systems, and order processing software.
• Experience coordinating with suppliers and international business partners.
• Knowledge of inventory control and supply chain processes.