Procurement & Infrastructure Admin – Global Operations

EUBAM Libya; Washington (District of Columbia); On-site; USD 95,000 - 103,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Paid time off

Vision insurance

Job summary

The European Union Delegation in Washington, DC invites applications for an Administrative Assistant-Procurement & Infrastructure Support (Local Agent). The role oversees procurement procedures, infrastructure contracts, and asset management across the Delegation's offices in Washington, DC and San Francisco.

It is a two-year fixed-term contract with renewal possibilities based on budget and performance. Based in an international, multi-cultural team, you will coordinate with vendors, manage

Qualifications

• Minimum of High/Secondary school diploma or equivalent; a bachelor’s degree an advantage.
• Minimum of 3 years of full-time paid work experience in procurement/contracting/project management. The professional experience must be acquired after the date on which the qualification allowing access to the post was obtained.
• Excellent working knowledge of the English language.
• Right to residence and work authorisation in the USA at the time of application. The European Union does not sponsor visas for Local Agents.

Responsibilities

• Prepare, coordinate and support public procurement procedures for the EU Delegation and EU Residence in Washington, DC and San Francisco.
• Administer infrastructure contracts incl. IT, cleaning, maintenance, repairs, transport, security, insurance, furniture and equipment.
• Plan and coordinate tenders and renewals; monitor contract expiries and awarded amounts.
• Ensure financial and budgetary compliance with regulations.
• Communicate with vendors to execute contracted services and deliver supplies in DC and SF.
• Oversee subscriptions and asset/inventory management for the Delegation.
• Support facility issues in CAFM system; liaise with building management and colocators.
• Assist in reporting and back-up for Head of Infrastructure and Procurement.

Skills

Procurement experience

Contracting experience

Project management

English fluency

Education

High school diploma

Bachelor’s degree (advantage)

Job description

The European Union Delegation in Washington, DC invites applications for an Administrative Assistant-Procurement & Infrastructure Support (Local Agent). The role oversees procurement procedures, infrastructure contracts, and asset management across the Delegation's offices in Washington, DC and San Francisco.

It is a two-year fixed-term contract with renewal possibilities based on budget and performance. Based in an international, multi-cultural team, you will coordinate with vendors, manage