Procurement & Infrastructure Specialist

European External Action Service; Washington (District of Columbia); On-site; USD 95,000 - 103,000; Full time

Benefits offered by this job

Health insurance

Flexible working hours

Personal leave days

401k

Public holidays

Job summary

The European External Action Service Delegation in Washington, DC is seeking an Administrative Assistant-Procurement & Infrastructure Support (Local Agent Job Profile of Administrative Assistant, Group II) for a fixed-term two-year contract.

The role involves managing public procurement procedures, infrastructure contracts, asset management and budgetary compliance, with duties covering San Francisco and US-based operations in a dynamic, international team.

Qualifications

• Minimum of High/Secondary school diploma or equivalent; a bachelor’s degree an advantage.
• Minimum of 3 years of full-time paid work experience in procurement/contracting/project management.
• Excellent working knowledge of the English language;
• Right to residence and work authorisation in the USA at the time of application.

Responsibilities

• Preparation, coordination and support of public procurement procedures for the EU Delegation and EU Residence in Washington, DC and San Francisco Office.
• Administration and follow-up of infrastructure-related contracts including IT, cleaning, maintenance, repairs, transportation, security, insurance, furniture and equipment; and property management contracts.
• Plan and coordinate calls for tenders; ensure expiring contracts are renewed and services are maintained.
• Ensure financial and budgetary compliance of infrastructure matters with Financial Regulations and applicable laws.
• Daily communication with vendors and service providers for contracted services and supplies in Washington, DC and San Francisco.
• Administration and oversight of the Delegation’s subscriptions; Asset Management/Inventory of Delegation furniture and equipment.
• Facility assistance and CAFM system entries; liaising with building management and colocators.
• Assist in reporting and back-up for Head of Infrastructure and Procurement; other ad-hoc tasks.
• Back-up of colleagues and support for VIP visits; light lifting when needed; OIA for approving invoices and financial initiator for purchase orders.

Skills

English proficiency

Education

High/Secondary school diploma

Bachelor's degree (advantage)

Job description

The European External Action Service Delegation in Washington, DC is seeking an Administrative Assistant-Procurement & Infrastructure Support (Local Agent Job Profile of Administrative Assistant, Group II) for a fixed-term two-year contract.

The role involves managing public procurement procedures, infrastructure contracts, asset management and budgetary compliance, with duties covering San Francisco and US-based operations in a dynamic, international team.